Job Title:        Administrative Intern 

Location:        Hartford, Boston, Chicago

About RWS:

RWS Holdings plc is the world’s leading provider of technology-enabled language, content management and intellectual property services. We help our customers to connect with and bring new ideas to people globally by communicating business critical content at scale and enabling the protection and realization of their innovations.

Our vision is to help organizations interact effectively with people anywhere in the world by solving their language, content and market access challenges through our collective global intelligence, deep expertise and smart technology.

Customers include 90 of the globe’s top 100 brands, the top 10 pharmaceutical companies and 18 of the top 20 patent filers worldwide. Our client base spans Europe, Asia Pacific, and North and South America across the technology, pharmaceutical, medical, legal, chemical, automotive, government and telecommunications sectors, which we serve from offices across five continents.

Founded in 1958, RWS is headquartered in the UK and publicly listed on AIM, the London Stock Exchange regulated market (RWS.L).

For further information, please visit: www.rws.com

About the Role:
Under the direct supervision of the assigned department manager, to perform administrative duties in support of various production and support departments including but not limited to Finance, Client Services, Multimedia, and Quality Assurance Services. Functions to include filing, data entry, copying/scanning, desktop publishing, and completion of related administrative reports and projects in an efficient, accurate and timely manner.

Responsibilities: 

• Completes assigned administrative duties and assigned projects in an efficient, accurate and timely manner.
• Creates, maintains and updates file folders and performs copying/scanning of records.
• Maintains accurate and up-to-date client files, databases, archives, or records.
• Composes or generates a variety of materials (e.g. reports, memos, letters, manuals, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• May accurately recreate tables, references, summaries and charts using MS Word, Photoshop and Acrobat. 
• May generate Certifications and proofread pre-formatted work.
• May scan and file AR/AP invoices and process AP invoices using accounting software (ex. Peachtree).
• May create job folders and/or recycle job folders for reuse. 
• May archive client projects within electronic file management system.

Requirements:
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• Student intern position while attending high school or college.
• Microsoft Office (Word, Excel) and internet/email (Outlook) experience.
• Experience with Photoshop, Adobe Acrobat and/or other desktop publishing programs a plus.
• Knowledge of company procedures.
• Excellent attention to detail.
• Organizational and time management skills.
• Ability to report work orally or in writing to supervisor as required.
• Ability to carry out instructions furnished in written or oral form, and to work with minimum supervision.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, Skype, CRM).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to maintain confidentiality of information regarding company financial and other proprietary information.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Teamwork and consensus-building skills.
• Ability to resolve customer service issues in a professional and efficient manner.

Life at RWS - We work hard together to deliver for our customers; our expertise, professionalism and determination to never let others down drives  us to be passionate and serious about what we do, deliver customer value, yet always adding a human touch  

As a company focused on connecting people through language, diversity and inclusion are fundamental to our company culture. RWS is an Equal Opportunities Employer and we are committed in ensuring that all employees work in an environment free from all forms of harassment and discrimination and one that actively promotes teamwork, diversity and trust. All employees have a right to be treated with respect and dignity. RWS operate in a manner for the inclusion of all - any form of discrimination is expressly prohibited. Employees are selected and promoted on merit alone and no other factors whether race, gender, age, religion, marital status, gender identity or disability are taken into consideration.

We are proud to work in a company where all can succeed and grow their career and while RWS operates in accordance with all local employment laws, if local law enables any form of discrimination this is against RWS company policy and we will adhere to the highest standard.   
 
RWS is an Affirmative Action Employer.  Qualified applicants will be evaluated for employment without regard to race, color, religion, sex, national origin, veteran, and disability status.  For more information about EEO/AAP legislation please visit: https://www.dol.gov/sites/dolgov/files/ofccp/regs/compliance/posters/pdf/eeopost.pdf

Recruitment Agencies: RWS Group PLC does not accept agency resumes.  Please do not forward any unsolicited resumes to any RWS employees.  Any unsolicited resume received will be treated as the property of RWS and Terms & Conditions associated with the use of such resume will be considered null and void.