Role:

• He/she will be expected to work independently on set tasks and be responsible for meetings and agreeing targets and workloads.
• He/she will be required to work closely with the other members of the Team, covering others when necessary during periods of annual leave and other absences.
• He/she will be working in a highly confidential and influential office and it is therefore important that they understand the need for accuracy and the considerable responsibility held whilst working in this executive office environment.

Knowledge:

• Comprehensive and up-to-date knowledge of office systems and procedures
• Understanding of the confidential nature and the demands of a senior executive’s office
• Understanding of business administrative issues

Personal qualities:

• Presentable, polite, and courteous
• Professional approach to the work environment
• Commitment to working collaboratively with colleagues
• Ability to be flexible at all times and to switch tasks when required with minimum supervision
• Flexible to work in the evenings and on weekends, occasionally, if required
• Non-smoker
• Dedicated to do a good job

Major Tasks:

• Diary Management for the CEO
• Develop and maintain the office correspondence and filing system, ensuring that non- topical files are archived appropriately. To ensure accurate file-lists are kept current at all times.
• Maintain a stationery and equipment supply to the office, ensuring sufficient stock is available to all members of the department.
• Research and ensure value for money when placing orders, through obtaining quotes and negotiating with suppliers. Welcome visitors to the office in a friendly and professional manner and offer refreshments, as required.
• Order transport and assist in travel arrangements for suppliers.
• Ensure he/she is available during normal working hours (9am – 6pm)
• Handle information requests from clients and visitors.
• Arrange, schedule and organize board meetings, staff meetings and other departmental meetings when required.
• Expense reimbursement and medical claims
• MPF administration

Skills:

• Excellent communication and English/Cantonese/Mandarin language skills, both oral and written.
• Intermediate Microsoft Word, Outlook, Excel, Calendar. Access and PowerPoint are desirable.
• Experience in using the internet to research and access information on a regular basis.
• Book-keeping skills is preferred but not a must.

Education: Degree holder in business administration or communications

Work Hours: 5 days per week. Sometimes Saturday mornings will be required.

Work location: Cyberport and Central