Assistant Manager (Accounts Payable)
AccorJaipurUpdate time: May 27,2022
Job Description
- Ensuring proper documentation and approvals being obtained for all hotel invoices by verifying all invoices being supported by duly approved purchase orders, signed receiving documentation and/or the approval of authorized management personnel
- Verifying invoices against purchasing order with regards to unit price, quantity, extension, and applicable federal, provincial, and state taxes against the hotel purchase order and receiving advice.
- Coding invoices to the appropriate general ledger account
- Posting approved invoices accurately into the accounts payable system for payments
- Ensuring proper and timely payments of vendor invoices according to vendor terms by printing and submitting cheques with supporting documentation to the Controller and the General Manager for their signatures
- Reconciling vendor statements regularly to ensure that all liabilities have been recorded
- Maintaining an approved up-to-date vendor/supplier database on the accounts payable system.
- Obtaining approval for invoices from the appropriate department head prior to processing the invoices on the accounts payable system.
- Maintaining a close working relationship and communicate with the purchasing/receiving staff.
- Reconciling vendor statements monthly in order to ensure that the account is kept current.
- Maintain alphabetical files by vendor containing complete invoices and backup attached to the cheques for efficient access after payment. All filing is to be kept current.
- Handling all Accounts Payable related inquires
- Assisting month end closing by preparing journal entries for accrual of invoices and reconciling the AP Trade account
- Performing other duties required by Head Finance
Get email alerts for the latest"Assistant Manager (Accounts Payable) jobs in Jaipur"