If you really want to make a difference – make it with us Siemens Smart Infrastructure connects buildings and cities to make them smarter and more energy-efficient. We help our customers and communities to progress and support sustainable development to protect our planet for the next generation. Working with our global customers and partners, we help to create perfect places in the full range of buildings where we live, work and relax. Siemens Smart Infrastructure has its global headquarters in Switzerland. The breakneck speed of digital transformation is making the vocational field of personal assistant more interesting and creative but also more demanding. Our FutureAssistants@Siemens network will help you overcome the new challenges - from your very first day at work. As a member of our community you have access to customized opportunities for further development and you can also interact and network with colleagues and experts wherever they are in the world. Take advantage of this opportunity to develop your technical and personal skills and join with us in contributing to the company’s success - exactly in line with the ownership culture of Siemens. Your new responsibilities Manage and maintain executives' schedules and appointments as well as the managers’ diary Coordinate and establish all travel arrangements and reconcile travel and expense reports Support Manager and Team in different administrational tasks, such as arrange and co-ordinate meetings and events, organizing business trips or placing orders for suppliers Prepare reports by collecting and analyzing information Prepare and edit correspondence, communications, presentations as well as announcements and newsletters Assist in integration of new tools and systems and organizing IT-infrastructure for new colleagues Organisation of onboarding and offboarding of new employees Support the team colleagues with the time recording process Updating the department’s Intranet site Representation of co-assistants during absences Your skills and experience Well organized personality, able to provide timely and efficient administrative support to head and team members. The ideal job owner demonstrates initiative, a positive attitude and enthusiasm Proven practical work experience as a team assistant with good organizational and time management skills, you are able to multitask and prioritize your daily workload Proficient in Microsoft Office software, particularly with power point, outlook and word Discretion and confidentiality and a high degree of reliability, we look for a self-reliant colleague following up on tasks and to-do lists Prioritize and plan your workload efficiently. Ability to escalate issues appropriately Able to establish good communication and working relationships with internal and external partners Native German and fluency in English. Any other European language would be a plus Who and where we are Find out why Siemens is chosen every year as one of the most popular employers in Switzerland. There are plenty of reasons for this, not least the exciting and in-depth insights into practical work, flexible working models providing the ideal combination of study, work and leisure, relevant networking and a host of entry opportunities at home and abroad. Get a first impression of your new working environment and the people who could be your new work colleagues. Video Siemens in Switzerland Homepage Siemens as an employer Your application Siemens takes your privacy very seriously and ensures a high standard of data protection. We are therefore only able to accept applications via our application platform (‘APPLY NOW’ button). Answers to the most frequently asked questions and a contact form can be found at siemens.ch/contact-hr/en. We look forward to receiving your complete application. Siemens is establishing mobile working as a core element of the “new normal”. Wherever possible, “mobile working” is ingrained in our work culture, which promotes self-directed and location flexible work. Siemens promotes equal opportunities. Diversity enriches our company and gives us an advantage. Information for recruitment agencies: Siemens does not accept recruitment agency applications for this position. Thank you for your understanding Organization: Smart Infrastructure Company: Siemens Schweiz AG, Smart Infrastructure, Global Headquarters Experience Level: Experienced Professional Full / Part time: Full-time