Job Title: Assistant to Site Director/General Manager

Report to: Site Director/General Manager

Location: Jingzhou, Hubei

The Challenge:

• Handle and prioritize information and requests with a wide range of topics and area’s of interest.

• Operate in a fast changing international and demanding environment with many “clients” and changing priorities.

• Handle confidential information.

• Gather all information in time in order to facilitate decision making by the manager.

The Position:

1. To organize and maintain the managers (digital) agenda:

• Schedule, change, coordinate and prepare all appointments.

• Provide all necessary information to participants.

2. To handle all incoming and outgoing post and e-mail messages:

• Screen, prioritize and add relevant information in order to prepare handling by the manager.

• Distribute and file all relevant documents and information.

• Secure follow up and check deadlines.

3. To handle telephone calls and requests:

• Prioritize.

• Arrange “callbacks”.

• Do phone inquiries when needed.

4. To provide administrative support:

• Coordinate the manager’s workflow and set up and maintain office systems to deal efficiently with paper (digital) flow.

• Compose correspondence/reports for own or manager’s signature.

• Prepare and finalize presentations in PowerPoint.

• Update and chase delegated tasks to ensure progress to deadlines.

5. To provide facility service:

• Welcome visitors.

• Arrange meetings and meeting facilities.

• Help preparing meetings, attend, make notes and distribute minutes and action list.

• Arrange travel and accommodation.

• Take initiative in manager’s absence.

• Arrange office facilities.

6. Take initiative and prioritize in order to support the manager.

7. Perform other tasks assigned by the manager.

The Ideal:

• Bachelor’s degree or equivalent experience in social sciences / law / psychology / economics / business administration and some functional training courses related.

• At least 2 years’ experience as a secretary in the business context.

• Excellent skills in MS Office (Word, Excel, PowerPoint and Outlook).

• Excellent interpersonal skills.

• Excellent communication, both written and verbal in Chinese & English.

• Have a “can do” attitude.

上班地址：荆州开发区深圳大道