Key Responsibilities:

• Provide assistant support to WFJ GM on the calendar management and meeting coordination.
• Work closely and effectively with GM to keep her well informed of upcoming commitments and responsibilities, follow up appropriately.
• Help to manage complex travel arrangements of GM and expense claims.
• Assist GM and team heads with financial tasks.
• Support GM on working space and public area environment maintenance or any departmental administrative tasks.
• Recruit and coach of department assistant.
• Support on event and employee engagement activity organization and coordination.
• Help on new onboarding, divisional training registration and ELC-1’s orientation scheduling.
• Handle variety of assignments expeditiously, proactively, and follows-through on initiatives to ensure successful completion, often with deadline pressures.

Person Specifications:

Academic / Professional Qualifications

• Bachelor degree or above.

Work Experience

• 5+ years of experience working at an executive level

Required Competencies

• Expert knowledge of MS Office (Outlook, Word, PowerPoint and Excel).
• Excellent communication and analytical skills, specifically related to projects.
• Fluent in verbal and written English and Mandarin; French language skills preferred.
• Demonstrated ability to be proactive, take initiative and exercise good judgment, discretion and confidentiality in all tasks.
• Ability to create or modify processes and scale best practices across the organization.
• Mature, ability to quickly learn and adopt new environment and be flexible.