Legal Office Admin Assistant

Location: Remote - AR, AZ, CA, CO, CT, DE, FL, GA, ID, IL, IN, IA, KS, KY, LA, MD, MA, MI, MN, MO, MT, NE, NH, NJ, NM, NY, NC, OH, OK, OR, PA, RI, TX, UT, VA, WA, WI

RWS - RWS Holdings plc is a unique, world-leading provider of technology-enabled language, content, and intellectual property services. Through content transformation and multilingual data analysis, our unique combination of technology and cultural expertise helps our clients to grow by ensuring they are understood anywhere, in any language.  

Our purpose is unlocking global understanding. By combining cultural understanding, client understanding and technical understanding, our services and technology assist our clients to acquire and retain customers, deliver engaging user experiences, maintain compliance, and gain actionable insights into their data and content.  

We work with over 80% of the world’s top 100 brands, more than three-quarters of Fortune’s 20 ‘Most Admired Companies’ and almost all of the top pharmaceutical companies, investment banks, law firms and patent filers. Our client base spans Europe, Asia Pacific and North and South America. Our 65+ global locations across five continents service clients in the automotive, chemical, financial, legal, medical, pharmaceutical, technology and telecommunications sectors.  Founded in 1958, RWS is headquartered in the UK and publicly listed on AIM, the London Stock Exchange regulated market (RWS.L).  For further information, please visit: RWS  

About RWS Legal

In joining RWS’s Legal and Professional Advisory team you will play an instrumental part in supporting the world’s leading provider of technology-enabled language, content and intellectual property services. RWS has growing revenues of over £750m through a combination of value accretive acquisitions and organic growth and a current market capitalization of £1.3bn. The Legal and Professional Advisory team, led by our General Counsel and Company Secretary, Jane Hyde, includes the Legal, Company Secretarial, Data Privacy and ESG functions which provide critical business partnering to our Divisional operations and help drive the Group’s risk management, regulatory, governance and sustainability agendas. You will be part of a diverse and international team working across our global operations which span a footprint of over 100 legal entities in 43 different countries worldwide.

It’s a very exciting time to join RWS for an individual who enjoys driving change and making an impact in a dynamic environment. As part of the overall RWS business strategy we are making a significant investment in upgrading our systems and processes to deliver enhanced reporting and control and strengthening our risk and governance frameworks.

 

Job Purpose

Under the supervision of Co-Head of Legal and department attorneys, the Legal Office Admin Assistant. supports the Department in providing legal services to the organization, including in the areas of general contracting and compliance. The Associate Paralegal Admin. also performs various Legal Department administrative functions, and other related services, maintenance of department policies and guidelines, and maintenance of electronic contract, document and file management and retention systems.

 

Key Responsibilities

• Provide general administrative support to the Legal Department
• Develop and manage processes to improve efficiencies with respect to management of legal documents (contracts, policies) records
• Oversee storage, backup, maintenance, reproduction, protection, and disposition of all records
• Support the Legal department with project management and coordination
• Respond and coordinate legal inquiries and conduct contract searches
• Prepare initial agreements and contracts for various departments based on templates under attorney supervision (e.g., NDAs, amendments, RFIs/RFPs) as needed or as otherwise directed by department attorneys
• Draft and edit reports, presentations, forms, and other legal documents
• Assist with assembling educations/training/ research materials and document production (including exhibits, presentations, and documents)
• Proofread legal documents, for clarity and grammar
• Conduct legal research as needed.
• Under direction of Co-Head of Legal, create, update, and maintain contract templates and clause libraries in the Legal Department contract management system
• Maintain the internal Legal Department policy process, including Legal web portal, SharePoint, Teams, and other related processes, and procedures

 

Skills & Experience

• Must have 1 to 2 years’ relevant experience supporting the needs of one or more large-scale, complex organization clients in a law firm and/or in-house legal department.
• Some familiarity with NDAs and contracting.
• Advanced proficiency with Microsoft Office suite (Word, Excel, Outlook and PowerPoint), Adobe Acrobat Pro and DocuSign required, and experience with other electronic databases (such as contract management platforms, SharePoint) strongly preferred.
• Experience overseeing document retention and management policies and programs preferred.
• International organization – exposure to different cultures – communication.
• Quick learner who can adapt to a fast-paced, high-growth environment and can navigate complex cross-functional situations.
• Strong team player with the ability to collaborate with cross-functional teams representing a wide range of entities and departments.
• Possesses strong integrity and demonstrated commitment to principles of equity and inclusion.
• Flexible work from home schedule, with a minimum of 1 or 2 days in the Boston, MA office.

Base Pay: $17-24 / hour - Actual rate of pay may vary based on factors including, but not limited to: position offered, location, education, training, and/or experience. Total compensation may also include variable incentives, bonuses, benefits, and/or other perks, as outlined in any formal offer made.

FLSA Status: Non-exempt (eligible for over-time pay)

Our purpose is to unlock global understanding. This means our work fundamentally recognizes the value of every language and culture. So we celebrate difference, we are inclusive and believe that diversity makes us strong. We want every employee to grow as an individual and excel in their career. 

In return, we expect all our people to live by the values that unite us: to partner with colleagues and clients, to adopt a pioneering spirit, to be positive in progressing the work we do, and always to deliver what we promise. 

RWS embraces DEI and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability, or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics. 

Covid Vaccination - All RWS employees hired for positions that require working on-site at RWS offices, customer offices, travel on behalf of RWS, and/or in-person meetings will be required to comply with the RWS USA COVID-19 Vaccination and Testing Policy. RWS complies with federal, state, and local laws regarding accommodations related to this policy.