JOB PURPOSE

The Bid Coordinator is attached to the Sales group, and supports the bid management team and activities across the Regulated Industries business.

ACCOUNTABILITIES AND RESPONSIBILITIES

• Prepare commercial proposals in response to RFI/RFP projects of variable size, scope, region and duration
• Create, collate, coordinate, update, rephrase, review and copy-write content
• Orchestrate projects to execute a win strategy
• Interface heavily with multiple SMEs across the organization during response production stage to collect information of various nature and form (text, numbers, screen shots, signatures, visuals, forms, collateral, etc.)
• Liaise with a network of service providers in parallel (print professionals, proof-readers, copy artists, creative agency, etc.)
• Manage bid participants’ schedules so projects are running smoothly and get submitted on time
• Use, update and maintain dedicated content repositories (online and offline)
• Do administrative tasks such as project schedules, project notes, research, call minutes, file management, sales support work
• Manipulate multiple files in different formats, incl. web and ensure version control at all times
• Assist with reporting

QUALIFICATIONS, SKILLS AND ATTRIBUTES

• English native or near-native speaker; Fluency in Spanish or French will be a plus
• Experience with content management is a plus too
• Language industry experience is a must
• Excellent organizational, creative, analytical, writing and communication skills
• Content enthusiastic with a positive “can do” attitude and flexible approach
• Team player and detail-oriented
• Pressure-resistance and effective listening
• Proven ability to multitask and prioritize
• 2-3 years professional experience in either project, document and process management, content processing, language-related, software, journalism, technical writing or content marketing
• 1-2 years in a similar pre-sales function is preferred
• Excellent command of Office (MS Word, Excel, Outlook and PowerPoint); design applications can be a plus
• Familiarity with the language industry technologies is a strong asset: translation/localization processes, Translation Management Systems, Computer Aided Translation (CAT) Tools, Machine Translation