Billing & Accounts Recievable Coordinator 

Summary of Responsibilities:

Reporting to Regional Director of Finance & Business Support, responsibilities and essential job functions include but are not limited to the following:      

•    Consistently offer professional, friendly and engaging service 
•    Assist with Membership Billing inquiries
•    Follow up with Club Leadership as needed to investigate member disputes
•    Process Membership payments
•    Process Membership invoicing
•    Process new Membership accounts
•    Process Membership account status changes
•    Process Membership incidental postings
•    Contact Club Members to resolve outstanding balances
•    Assist Accounts Receivable team with hotel inquiries
•    Assist in the month end reporting 
•    Assist in the preparation and conduction of Monthly Credit Meetings
•    Assist in contacting Club Software systems support as needed
•    Process accounts and incoming payments in compliance with financial policies and procedures
•    Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data
•    Prepare bills, invoices and bank deposits
•    Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
•    Verify discrepancies by and resolve clients' billing issues
•    Facilitate payment of invoices due by sending bill reminders and contacting clients
•    Generate financial statements and reports detailing accounts receivable status
•    Assist in the month end reporting 
•    Provide office administration duties as required 
•    Follow departmental policies and procedures 
•    Follow all safety policies 
•    Other duties as assigned

Qualifications:

•    Previous office administration or accounting experience preferred 
•    Computer literate in Microsoft Window applications or relevant computer applications required 
•    University/College degree in a related discipline an asset 
•    Excellent communication and organizational skills 
•    Strong interpersonal and problem solving abilities 
•    Highly responsible & reliable 
•    Ability to work cohesively as part of a team 
•    Ability to focus attention on guest needs, remaining calm and courteous at all times

Visa Requirements:

You must provide proof of eligibility to work in the United States.

Vaccination Policy:
To keep our employees and the general public safe from the threat of COVID-19 and the rise of variants in the community, the Claremont Club & Spa has implemented a COVID-19 Vaccination Policy.

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent. Claremont Club & Spa is an Equal Opportunity Employer. EOE/M/F/D/V