Job Title: Billing Specialist

Location: Maidenhead

About RWS:

RWS Holdings plc is the world’s leading provider of technology-enabled language, content management and intellectual property services. We help our customers to connect with and bring new ideas to people globally by communicating business critical content at scale and enabling the protection and realization of their innovations.

Our vision is to help organizations interact effectively with people anywhere in the world by solving their language, content and market access challenges through our collective global intelligence, deep expertise and smart technology.

Customers include 90 of the globe’s top 100 brands, the top 10 pharmaceutical companies and 18 of the top 20 patent filers worldwide. Our client base spans Europe, Asia Pacific, and North and South America across the technology, pharmaceutical, medical, legal, chemical, automotive, government and telecommunications sectors, which we serve from offices across five continents.

Founded in 1958, RWS is headquartered in the UK and publicly listed on AIM, the London Stock Exchange regulated market (RWS.L).

For further information, please visit: www.rws.com

 

About The Role:

RWS Finance in the UK is expanding! We’re looking for a Billing Specialist to join our growing finance team in Maidenhead.
Supporting such an organization to operate across many countries creates various development opportunities within finance.
We’re growing our Operational Finance team to improve our ability to deliver accurate and timely information, work faster on our continuous improvement roadmap and drive greater business insight. We’re looking for individuals aspiring to develop themselves as part of this growing team as we progress on our journey to creating a top finance team.

 

Responsibilities:

As the Billing Specialist you will be a critical part of our ‘Order To Cash’ process team, supporting the Credit Controllers by delivering on billing statistics and improving sales ledger processes to maximize cash collections

 

Invoicing

• Accurate and timely invoicing to customers and posting of documents
• Quality control of the invoice requests submitted by operational staff to ensure all information is correct (e.g. selection of the debtor ID / PO number / billing currency)
• Establish and maintain strong contacts with RWS staff who provide invoice requests to effectively resolve any problems prior to the invoice being raised
• Ensure the correct application of VAT on invoices raised and the recording of foreign VAT codes on invoices when required
• Minimize the use of credit notes through accurate billing and resolve any issues to prevent it re-occurring

 

Processes and controls

• Ensure compliance with RWS invoicing procedures
• Develop a good understanding of the internal systems used for reporting and billing so as to be comfortable and confident when using them as well as external customer billing portals
• Recommend improvements to the billing process

 

Requirements:

• Organized & methodical
• Accurate with very high attention to detail
• Ability to work under pressure & to strict deadlines
• Good written and communication skills
• Experience of high volume / low value invoicing in an international environment would be beneficial
• Experience using Great Plains is preferred but not essential

 

 

Life at RWS - We work hard together to deliver for our customers; our expertise, professionalism and determination to never let others down drives  us to be passionate and serious about what we do, deliver customer value, yet always adding a human touch 
 

As a company focused on connecting people through language, diversity and inclusion are fundamental to our company culture. RWS is an Equal Opportunities Employer and we are committed in ensuring that all employees work in an environment free from all forms of harassment and discrimination and one that actively promotes teamwork, diversity and trust. All employees have a right to be treated with respect and dignity. RWS operate in a manner for the inclusion of all - any form of discrimination is expressly prohibited. Employees are selected and promoted on merit alone and no other factors whether race, gender, age, religion, marital status, gender identity or disability are taken into consideration. 
 

We are proud to work in a company where all can succeed and grow their career and while RWS operates in accordance with all local employment laws, if local law enables any form of discrimination this is against RWS company policy and we will adhere to the highest standard.   

 

Recruitment Agencies: RWS Group PLC does not accept agency resumes.  Please do not forward any unsolicited resumes to any RWS employees.  Any unsolicited resume received will be treated as the property of RWS and Terms & Conditions associated with the use of such resume will be considered null and void.