Do you have a proven track record of accountability, reliability and a can do attitude? Are you looking for a role where your ability to multi-task, your high degree of accuracy and attention to detail is appreciated and rewarded? Do you enjoy working with a highly energetic and collaborative team? If so, then we are looking for you to join us in the Worldwide Commercial Business as Executive Assistant!  

Responsibilities

• Calendar and Travel management- proactively plan, coordinate and manage travel arrangements (i.e., visit of labs, visa application, and various outreaches) of the Managing Director; both domestic and international.
• Headcount Management - partner with business manager to manage group headcount information, space coordination, new employee setup, other HR administrative processes and tasks for the organization.
• Office Space Planning and Asset Management - perform frequent audits of space, fixed assets, and headcount for full time resources in Puget Sound.
• Procurement of goods and services including computer equipment, offices supply, reference materials & facility requests, and invoice processing, services, tracking and reconciling payments and expenses  
• Proactively plan and manage logistics for bi-weekly All Hands (folks attending in the room and dial in), Quarterly Business Updates, weekly management team meetings, morale events and team off sites (this includes but not limited to scheduling meeting requests, meeting facilities, lodging, catering, room set-up, audio visual support, dinner events, team building activities, accounting and invoices).
• Record, document and store critical meeting notes and action plans
• Prepare presentations/reports - assist in the preparation of high-level presentations.
• Management of systems, tools, and processes including: managing team distribution lists; owning management and periodic content update of the team SharePoint portal sites and applicable sub-sites; maintaining and publishing org charts; updating team contact lists; manage access to team server and websites.

Close cooperation and partnership with the Business Manager and management team members on projects

Qualifications

• Minimum 5 years of high level administrative experience  
• Excellent organizational, verbal and written communication skills  
• Sound judgment, tact, diplomacy, and professionalism applied in all transactions, maintenance of utmost confidentiality with sensitive and personal information

Profile Capabilities & Behaviors Required:

• Work independently, be self-motivated and action-oriented  
• Work effectively under pressure within shortened time constraints; act with appropriate urgency and willingly make course corrections as needed in response to changing work situations with a positive attitude  
• Execute in relatively ambiguous and complex situations, prioritizing and juggling multiple projects at once  
• Possess solid project-management and problem solving skills with a creative approach towards solving day to day complexities  

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.  We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form.

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.