Reporting to the Administration Team Leader, the Business Support Coordinator performs administrative responsibilities for members of the Development Operations function.

The perfect candidate is pro-active and collaborative, working together with the other administrators in the function and possibly also more broadly within BioPharmaceuticals R&D. In addition to basic support, this individual may support more Senior Managers and provide broader department support to a number of managers. Tasks may include booking meetings, maintaining documentation, establishing systems and structures for day to day functioning of their responsibilities.

About AstraZeneca

At AstraZeneca, we put patients first and strive to meet their unmet needs worldwide. Working here means being results-oriented, thinking big and working together to make the impossible a reality. If you are swift to action, confident to lead, willing to collaborate, and curious about what science can do, then you’re our kind of person.

Site description

Welcome to Warsaw Site, one of over 400 sites here at AstraZeneca, providing a collaborative environment where everyone feels comfortable and able to be themselves is at the core of AstraZeneca’s priorities, it’s important to us that you bring your full self to work every day. To help you maintain your best self, here’s a sneak peek into some of the things this site provides for you.

Our main benefits are: medical & life insurance, lunch card, annual bonus, education cost reimbursement, occasional allowances (Christmas, holiday), Multisport, anniversary awards, additional time off, pension plan, business travel insurance, recognition programme, flexible working hours.

At AstraZeneca, every one of our employees makes a difference to patient lives every day. Development Operations brings together all the skills groups to drive critical operational activities for early and late stage medicines development.

We have deep and specialist expertise in study and site management, data management, technical systems and processes, and in working with CROs and partner organisations to ensure the fast, efficient, ethical and quality delivery of our clinical trials in countries around the world. We are nearly 2,500 people operating in more than 45 countries across the globe - partnering with the early and late therapeutic areas to meet the demands of extensive clinical trial programmes involving many thousands of patients.

Your accountabilities

• Provides administrative services to the senior team, coordinating complex meetings and off-site events, diary arrangements and travel in line with AZ policy
• Work collaboratively with Global Colleagues to deliver a lean, consistent and professional global administration service, including knowledge sharing and trainings within the team
• Is a specialist in using technology to efficiently complete administrative tasks and proposes technology-based solutions
• Controls projects under general guidance ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary
• Independently and pro-actively resolves issues and challenges, ensuring delivery of day-to-day administrative activities and programs
• Prepares documents, materials and official information releases and distributes to required partners
• Plans, organizes, and schedules own workload, so that all activities are completed accurately and on time while using and developing standard methodologies

Requirements

• Proficient English skills, min. C1
• Significant administrative, secretarial or related experience
• Good communication and coordination skills
• Experience with a variety of virtual meeting technologies, information management software, and Microsoft products
• Ability to manage multiple projects/tasks/assignments simultaneously and effectively
• Demonstrated skills and ability in PC applications
• Strong customer service skills
• Independent follow-up on action items from meetings
• A high degree of personal credibility when working with organizations internal and external to AZ
• Experience working in a fast-paced global environment
• General knowledge and understanding of company policies and procedures

Desirable experience

• Experience in a pharmaceutical or healthcare environment
• Experience managing SPOL sites including creating and managing permission groups, creating new sites, and adding design elements

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.