About AbbVie
AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.

1. Act as local MAP (Master Approval Process - AbbVie’s internal system) champion in Estonia:

• Provide full assistance with MAP to local teams
• Prepare all documents accurately and upload all requested information to MAP before submission
• Prepare agreements for HCPs, institutions, donations (e.g. sponsorship form, PSA and etc

2. Act as local GRANTS & DONATIONS (G&D) assistant:

• Prepare Sponsorship/donations agreements
• Provide administrative support to the GDC including but not limited to gathering all donation requests
• Checking the accuracy of documentation
• Registration of all G&D in Donation Registry, taking minutes of GDC meeting, archiving the documentation
• Manage correspondence with Initiator and other involved parties

3. SALES & MARKETING SUPPORT for Commercial Business Units:

• Events and meetings organization and arrangements:
  • Act as coordinator of locally organized events for involved parties (both external and internal as applicable)
  • Be responsible for participants registration to events
  • Support with materials preparations, hand-outs
  • Provide all invoices related to those events for responsible person
  • Responsible for international travel arrangements for HCPs and AbbVie’s personnel from Commercial Business Units
• Support the development of promotional materials.

4. Other Operations

• In case of absence of Administrative Assistant provide temporary administrative support

Qualifications

• Education: University Degree
• 2 - 3 years of previous experience as assistant (including work with company provided systems, databases, agreement preparation)
• Fluency in Estonian and English languages (written & spoken)
• Ability to adapt to changes, communicate effecitvely and work in a team, meet internal and external customers needs, deadlines, innovate, demonstrate integrity, reliability and trust, prioritization of assigned tasks, and to utilize office technology and demonstrate practical knowledge of information systems management.

*** Only Short-listed Candidates Will Be Notified***

Travel
No
Job Type
Experienced
Schedule
Full-time
Job Level Code
IC
Equal Employment Opportunity
At AbbVie, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.