Title of Post: International Tech Company looking for an Executive Assistant in Hangzhou

Position: Executive Assistant to CEO

Description:

Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one

on-one working relationship. The Executive Assistant serves as the primary point of contact for internal

and external constituencies on all matters pertaining to the Office of the President. The Executive

Assistant also serves as a liaison to the board of directors and senior management teams; organizes and

coordinates executive outreach and external relations efforts; and oversees special projects. The

Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment

that is mission-driven, results-driven and community oriented. The ideal individual will have the ability

to exercise good judgment in a variety of situations, with strong written and verbal communication in

English, administrative, and organizational skills, and the ability to maintain a realistic balance among

multiple priorities. The Executive Assistant will have the ability to work independently on projects, from

conception to completion, and must be able to work under pressure at times to handle a wide variety of

activities and confidential matters with discretion.

Key Responsibilities:

Executive support:

? Completes a broad variety of administrative tasks for the President & CEO including: managing

an extremely active calendar of appointments; completing expense reports;

composing and preparing correspondence that is sometimes confidential; arranging complex

and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related

meetings.

? Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides

"gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time

and office.

? Communicates directly, and on behalf of the President and CEO, with Board members, donors,

Foundation staff, and others, on matters related to CEO's programmatic initiatives.

? Researches, prioritizes, and follows up on incoming issues and concerns addressed to the

President, including those of a sensitive or confidential nature. Determines appropriate course

of action, referral, or response.

? Provides a bridge for smooth communication between the President's office and internal

departments; demonstrating leadership to maintain credibility, trust and support with senior

management staff.

? Works closely and effectively with the CEO to keep him/her well informed of upcoming

commitments and responsibilities, following up appropriately. Acts as a "barometer," having a

sense for the issues taking place in the environment and keeping the President updated. ? Provides leadership to build relationships crucial to the success of the organization, and

manages a variety of special projects for the President, some of which may have organizational

impact.

? Successfully completes critical aspects of deliverables with a hands-on approach, including

drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the

CEO's ability to effectively lead the company.

? Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on

projects to successful completion, often with deadline pressures.

Senior management liaison

? Participates as an adjunct member of the Executive Team including assisting in scheduling

meetings and attending all meetings

? Assists in coordinating the agenda of senior management team meetings and off-sites, and all

staff meetings

? Facilitates cross-divisional coordination of travel and outreach plans

Communications, Partnerships, and Outreach

? Ensures that the President's bio is kept updated and responds to requests for materials

regarding the President and the organization in general

? Edits and completes first drafts for written communications to external stake holders

Main Skills and Capabilities Sought:

? Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly

with excellent attention to detail

? Very strong interpersonal skills and the ability to build relationships with stakeholders, including

staff, board members, external partners and donors

? Expert level written and verbal communication skills in English and Chinese

? Demonstrated proactive approaches to problem-solving with strong decision-making capability

? Emotional maturity

? Highly resourceful team-player, with the ability to also be extremely effective independently

? Proven ability to handle confidential information with discretion, be adaptable to various

competing demands, and demonstrate the highest level of customer/client service and response

? Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced

environment

? Forward looking thinker, who actively seeks opportunities and proposes solutions

Required Education and Experience:

? Bachelor's degree required

? Strong work tenure: 3 to 5 years of experience supporting C-Level Executives, preferably in a

non-profit organization

? Experience and interest in internal and external communications and partnership development. ? Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and

Social Media platforms.

? Strong motivational skills, especially when it comes to leading a team

? Excellent interpersonal networking skills

? Commitment to 25 percent travel for the first year

Salary: Negotiable based on prior experience and education

Contact us at hr@yoosourcing.com to apply. Please send a formal CV and personal introduction to

apply indicating your currently place of residence.

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