Responsibilities
Serves as a primary contact for Business Unit and coordinates ongoing Amgen processes for the team:
•coordinates functional administrative processes of the team across all business activities such as contracts, requests, documentary materials, purchase orders, invoicing and payments within the system,
•organizes and provides support to team meetings
•submits, reviews, completes and closes all records within the Amgen systems, in line with SOPs
•provides administrative and organizational support of marketing /promotional activities related to events, cooperates with third-parties
•monitors lifecycle of promotional materials and tracks revision, is responsible for disposal of obsolete promo materials, might support internal tracking/ approval systems of promo materials,
•manages vendor administration: create / maintain vendors in systems
•provides training, guidance and orientation to new team members
Ensures timely coordination of department members’ administrative needs:
•manages calendars
•coordinates local team meetings, arranges accommodations, time schedule, meeting’s requirements
•organizes meeting rooms, including logistics, catering and equipment needs
•prepares agendas, takes and completes meeting minutes; coordinates distribution, monitors progress and follows up on action items
•independently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memoranda, reports and presentations
Minimum Requirements
•High School Diploma
•Minimum 3 to 5 years related experience in administrative support role
•Experience using MS Office tools
•Fluency in local language and English
Preferred Requirements
•Experience in similar or related disciplinary and/or international environment
•Basic knowledge of the function/business area supported such as safety, sales, customer service, etc.
•Familiarity with terminology of area supported such as Marketing, Medical, Clinical Research, Logistics etc.
Competencies
•Communicates details clearly and accurately; both orally and in writing
•Modifies communication style as appropriate for the audience; may regularly interact with clients and executives
•Identifies and balances multiple priorities and the needs of multiple teams
•Understands, follows and behave in full compliance with relevant SOPs, procesess and guidances
•Takes a proactive approach to identifying breakdowns in service, information flow and process; resolves issues appropriately
•Demonstrates a service-oriented approach to all activities
•Demonstrates a willingness to learn new approaches and to adapt to change
•Leads by example in promoting teamwork
•Ensures systematic work and applies attention to detail
.
