Cluster Accounts Payable Manager

Job Purpose

The position is responsible for Accounts Payable function in Finance department.

Key Interactions

 

Internally

• All Departments.

 

 

Externally

• External Suppliers.
• Group Purchasing Team.
• Auditors.

 

 

 

Primary Responsibilities

 

MANAGEMENT OF INVOICES, ACCRUALS AND ACCOUNTS PAYABLE AGEING

 

• Ensures accurate coding and posting of invoices into accounting system.
• Ensures adequate and accurate relevant documents such as Purchase Order / Purchase Request, Authority for Expenditures, Banquet Event Order and contracts are attached to the invoices.
• Ensures proper approval by respective department / division heads are obtained on invoices without relevant supporting documents.
• Ensures all payment requisitions are approved by relevant authority i.e. respective Head of Departments, Director of Finance and Business Support and / or General Manager.
• Ensures all laser / manual cheques are posted into the system.
• Ensures electronic payments are made according to approved policies and procedures.
• Ensures journal entries interfaced from Cost Control / Receiving Office are correct.
• Ensures all expenses for the month are posted and necessary accruals made.
• Ensures Accounts Payable aging tally with General Ledger on a monthly basis.
• Updates creditors’ reconciliation to ensure our records tally with creditor’s statement.
• Ensures that all hotel systems and internal controls related to Accounts Payable section are adhered to.
• Monitors forecast vs. actual to ensure departments submit invoices and accruals if services rendered.
• Reviews Senior Account Assistant (Accounts Payable) work to ensure accuracy.
• Ensures the operation procedures are in accordance with PCI-DSS compliances.

 

 

FOCUSES ON COLLEAGUES / GUESTS EXPERIENCE

 

• Attends to colleagues queries promptly.
• Consistently offers professional, friendly and engaging service.
• Co-ordinates with various departments to ensure proper documents submission.
• Uses a Heartist® approach – makes the guests and colleagues Feel Welcome, Feel Heart-warmed, Feel Incredible, and Belong.

 

 

WORKS AS PART OF THE FINANCE TEAM

 

• Ensures to produce quality work at all time.
• Adheres to all timeline set.
• Builds strong relationship with team members.

• Builds a cohesive working environment and achieves together the financial goal set.
• Be knowledgeable and plays an active role in maintaining strict adherence to PCI-DSS compliances.

 

 

INVOLVEMENT IN WIDER JOB FUNCTION RELATIONSHIPS

 

• Maintains collaborative working relationship with all colleagues.
• Participates in training activities to improve knowledge and skills.
• Follows guidelines provided in colleagues’ handbook.
• Understands emergency procedures, health and safety requirements.
• Ensures service standards and individual performance is aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.
• Contributes to the hotel’s Corporate Social Responsibility efforts by supporting the Planet 21 program.

 

 

 

Main Complexity / Critical issues in the Job

 

• Ability to justify on any variance between actual expenses incurred against accrual.
• Accuracy in reports.
• Ability to meet tight datelines.
• Ensuring of compliance in accordance with policy and procedures to achieve overall objectives of this position.

 

 

 

Span of Control

 

Nature	Amount
Payment process	Adheres to hotel policy and procedures
Audits (Internal and External)	Pass rating

 

 

 

Profile

 

Knowledge and Experience

 

• Diploma holder or equivalent in hospitality or related field.
• Minimum 2 years work experience in a similar capacity.
• Strong working knowledge of Microsoft Outlook and Microsoft Office.
• Experience in accounting systems (such as SUN System).

 

 

Competencies

 

• Good interpersonal skills with ability to communicate with all levels of colleagues and external suppliers.
• Good presentation and influencing skills.
• Ability to work cohesively with fellow colleagues as part of a team.
• Personal presentation, clean / tidy.
• Flexible and able to embrace and respond to changes effectively.
• Ability to work with minimal supervision and has good initiative under dynamic environment.
• Sense of urgency.