YOUR TASKS AND RESPONSIBILITIES

The primary responsibilities of this role, Communication and Executive Support Lead, are to: 

• Coordinate communication inside and outside the site (i.e., articles, billboard and digital signage, among others);
• Maintain interaction with other Bayer departments and areas to gain best practices, both in North America and abroad;
• Prepare plant reports, collect information, assemble and communicate in an ordered fashion and in a relevant communication channel for the target audience;
• Provide effective calendar management for the Site Leadership Team, (i.e., meetings, events, holidays, vacations, trips, transfers, appointments, reminders, management of Myerstown conference room reservations etc.);
• Manage business travel arrangements such as booking flights, hotels, transportation, setting up agendas, and the itinerary;
• Provide logistical support for internal / external visits, including hotel reservations, transport, catering, agendas, etc.;
• Coordinate site events and conferences outside and inside the company (OE Day, Family Day, Leadership Team Day, etc.);
• Coordinate and plan departmental meetings such as attendance and preparation of necessary material (weekly Leadership Team meeting, Town Halls, Skip Level Meetings, etc.);
• Receive communications from the management team filtering and redirecting telephone calls, taking messages, emails and correspondence, and providing responses when appropriate;
• Coordinate activities through the different departments and follow up to ensure that what is required is carried out (budgets for purchases related to plant issues, shipments abroad, procedures, ordering materials, etc.);
• Prepare expense reports, invoice payment processing, petty cash management, approval of non-productive expenses on behalf of Management and requisitions of materials;
• Lead administrative support personnel by providing leadership support with new systems, processes, etc.;
• Lead internal teams focusing on employee activities, community events, etc. and manage responsibly the associated budgets;
• Lead the donations program in alignment with Controlling.
   

WHO YOU ARE

Your success will be driven by your demonstration of our LIFE values. More specifically related to this position, Bayer seeks an incumbent who possesses the following:

Required Qualifications:

• High school diploma (or equivalent) with at least eight years of relevant experience OR Associate’s degree with at least six years of relevant experience;
• Relevant experience defined as supporting executive level managers and a site function;
• Excellent leadership, organizational and problem-solving skills;
• Demonstrated ability to deal in a professional and positive manner with all levels of employees and external contacts;
• Have good interpersonal communications and the demonstrated ability to build good relationships and promote trust;
• Be organized and proactive, showing strong initiative and attention to detail;
• Have autonomy and be able to manage priorities;
• Excellent digital and computer skills, especially in Microsoft applications;
• Possess integrity, be trustworthy and be able to handle confidential information with discretion;
• Demonstrated ability to bring creative solutions and efficiencies to the site.

Preferred Qualifications:
 

• Design/graphic design experience.