About AbbVie AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn. Joining AbbVie means, you will be part of a team of outstanding professionals dedicated to making a remarkable impact on patients' lives. At AbbVie, we conduct ground-breaking science on a global scale every day. AbbVie Canada is one of the Best Workplaces in Canada whereby 98% of our employees are proud to say they work for AbbVie and 96% are proud of how we contribute to the community. AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: eye care, immunology, neuroscience, oncology, urology, virology, and women’s health, in addition to products and services across its Allergan Aesthetics portfolio. We have an opportunity for a Coordinator to join our Specialty team. In this role, you will provide administrative, financial and project assistance to the Divisional Director, Business Unit Managers and Brand Managers within the therapeutic areas of Gynecology and Urology-Oncology (Prostate Cancer and Overactive bladder). In addition, you will oversee other general tasks, as well as providing support to the sales force teams and other team members for key programs. This position is based in Montreal (Saint-Laurent) and reports directly to the Business Unit Director, Specialty. Key responsibilities Support Business Unit Director, Business Unit Manager and their teams with managing calendars, expense reports, as well as coordinating meetings and other general administrative work. Provide back-up support to other Business Units or Divisions, as needed. Build strong relationships and works collaboratively with internal stakeholders, to enable higher performance across the business units. Organize team-building initiatives to enhance collaboration and celebrate successes. Support working group members with sales brand team and ad board meetings. Manage and prioritize the information flow from all internal and external customers. Manage the budget following purchasing and requisition procedures for SAP and Icertis (i.e., payment requisition, purchase orders, etc.). Create the development and processing of contracts. Ensure the compliance of projects (i.e., follow the applicable AbbVie policies and procedures). Coordinate new employee office set-ups and on-boarding, as needed. Maintain an ongoing commitment to learning and personal development. Qualifications Education / Experience required Diploma of College Studies (DEC) in Administration, Commerce, or a related field. Experience working as a Coordinator, Administrative Assistant, or equivalent role (minimum of three years). Experience working with SAP financial system is a plus. Experience with Icertis and Fair Market Value tool is preferred. Knowledge of biotechnology / pharmaceutical industry is considered an asset. Demonstrated ability to manage a large volume of tasks & priorities and operating with execute excellence. Essential skills and abilities French and English language proficiency (oral and written). Experience with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, etc.).Must be at ease with technology (the use of various tools/systems to perform day-to-day tasks). Key leadership competencies Strong team player—able to work collaboratively with team members to achieve results. Actively listen to internal stakeholders to understand their business needs, challenges, and opinions to translate these into appropriate actions. Strong interpersonal skills with the ability to operate and communicate effectively in a matrix environment. Ability to prioritize activities in a timely and organized manner, using best practices and procedures. Strong attention to details. Quick learner and ability to multitask effectively in a fast-paced environment. AbbVie is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply. Covid vaccination new hires amendments: Full vaccination against COVID-19 is a condition of employment for this position, with possible accommodation for validated exemptions, within the limits of applicable legislation. AbbVie employees are also required to comply with any COVID-19 related external requirements, including any testing requirements, applicable to their work activities outside AbbVie premises (for example, travelling and visiting stakeholders and customers). Travel No Job Type Experienced Schedule Full-time Job Level Code IC Equal Employment Opportunity At AbbVie, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.