Operational Support to MD
- Professionally management of MD's entire schedule based on the active communication skill with internal / external business stakeholder (e.g. brand partners, regional offices, dealers, etc)
- Coordinate and arrange internal and external meetings with all relevant parties including MBFSK, AAP RO, DFS, board of directors, shareholders, brand partners, dealers
- Coordinate and provide back-up for Leadership Team Meeting (Management meeting) and take a minute and update follow-up action items to ensure that all business matters discussed at the meeting are right on track
- Assist in other assignments as needed
Corporate Secretary (BoD & EGM):
- Coordinate and arrange Board of Directors meetings and regular/irregular shareholder meetings with all relevant internal and external parties
- Arrange all required documents including notices, minutes, presentations in a timely manner according to government regulation in cooperation with legal team
- Communicate with relevant participants/parties to acquire required documents and signatures and maintain all relevant documents for a record
- Prepare a quarterly salary letter and payment request for an external director(s)
- Coordinate and arrange internal and external meetings with all relevant parties
Corporate Operations:
- Coordinate with Corporate Security Officer to secure the physical safety of office environment. Manage emergency evacuation plan and facilitate regular emergency exercise together with HR and building management (GA) as a part of Corporate business crisis management process.
- Identify improvement areas in the Bill of Authority (BoA) and Company Chop Management and implement where necessary
- Enhance policies and guideline in MD Office and contribute to identifying improvement areas and implement where necessary
Supervision of Personal Assistant (agency workers)
- Provide guidance & training
- Supervision of agency worker for daily operations
- Pre-check for expense claim process of agency as a 1st checker