Director of Finance

An Amazing and Competitive Opportunity at One of the top Luxury Brands Sofitel in the Holy City Al Madina in KSA

With the following requirement

 

Job title:	Director of Finance
Department:	Finance
Leadership received from (directly):	General Manager/Regional  Manager
Leadership received from (indirectly):	Area Director of Finance
Key stakeholders:	Heartists, Guests, External Partners

 

 

We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities. 

 

By joining an Accor brand, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality.  

 

Do what you love; care for the world; dare to challenge the status quo! #BELIMITLESS 

 

The Role 

 

To assist the General Manager managing the hotel in a professional, efficient manner with flexible service where possible to ensure maximum guest satisfaction consistent with company standards through planning, organizing, directing and controlling the Accounting & Finance and Information Systems policies and procedures operation and administration. 

 

Note : In the Director of Finance executing and supervision tasks, he has full authority to issue directives in the areas of responsibility assigned to ensure that accounting procedures apply to the standards of the company and local laws & regulations. 

 

Key Deliverables and Responsibilities 

 

Compliance to financial guidelines and yardsticks in the form of financial statements, budgets, forecasts and special reports to serve as direct management tools.  Analysis of income and expense by close supervision and execution of internal controls. 

 

Organisation of accounting administration  Compilation of and adherence to financial budgets of all departments together with GM.

Co-operation with all hotels’ Department Heads  Co-ordination with Sales Office regarding the accounts receivable (bill collecting).

 

 

Responsibility & Authority 

 

Internal:	Assists the GM, communicates with Department Heads and Asst. Finance Managers in each Hotel, and exercises leadership in a manner that will maximize efficiency.
External:	Regional Controller, Auditors, suppliers, local authorities
Money:	Controls all receipts and disbursements to ensure best possible use of liquid assets.
Equipment:	Reviews condition, protection and maintenance of in use equipment. Evaluates purchase of new equipment to ensure acceptable returns.
Materials:	Ascertains suitability, economy and protection of in use products or materials. Recommend new improvements or disposal of obsolete items.

Financial 

 

1. To co-ordinate an effective and efficient Payroll Management/Resource allocation through establishing a flexible work force throughout the Division, based on the principles of Multi-Skilling and Multi-tasking. 

2. To ensure that the departmental cost and expenses are well controlled. 

3. To monitor all costs and recommend measure to control them. To establish an integrated cost management plan through product lining, minimal inventories, joint procurement with sister hotels and Delivery on Demand there possible and cost effective. 

4. To ensure that the Department Operational Budget is strictly adhered to. 

5. To monitor all costs and recommend/institute measure to control them. 

6. Supervise the day to day control system, administration, reporting system and transfer skills in all related areas. 

7. Interpret financial results to maximize operating results. 

8. Provide tools for future planning and control. 

9. Ensure that invoices and petty cash are paid and recorded correctly. 

10. Ensure that remittances are received and recorded correctly 

11. Support the preparation and processing of journals for all transactions at month-end ensure these are correctly recorded in the general ledger and prepare financial statements accordingly. 

12. Support the preparation of budgets and forecasts as required and assist in the use of these for all staff. 

13. Monitor the progress of results against the budget, forecasts and recommend action to direct financial results accordingly. 

14. Support the preparation of any statistical reports required from all sources including management, company or local authorities. 

15. Be fully acquainted with company accounting system and the edition of Uniform System of Accounts for Hospitality Industry. 

16. Ensure that all financial reports are submitted accurately and on time. 

17. Ensure all historical information is filed in a way that provides easy access, including microfilming or other storage where necessary. 

18. Organize vacation planning for the Finance and Accounts Department. 

 

Operational 

 

1. To ensure that all the Finance and Accounts Department is managed efficiently according to the established concept statements and adhere to Company and Hotel Policies & Procedures and Minimum Standards. 

2. To assign responsibilities to subordinates and to check their performance daily. 

3. To support staff needs in other Divisions based on the hotel priorities and anticipated business levels. 

4. To handle guests and employee enquiries in a courteous and efficient manner and report guest complains or problems to supervisors if no immediate solution can be found and assure follow up with guests. 

5. Supervise that each section of the Accounting & Finance Department is managed efficiently, maximizing utilization of Technology. 

6. Supervise that the physical inventories of all supplies and operating equipment are being taken on a monthly and quarterly basis respectively. 

7. Support the implementation of all necessary controls in order to safeguard the assets of the hotel and to maintain records for the fixed assets, operating equipment, supplies and inventories. 

8. Monitor requirements set out in management agreement checklist. 

9. Keep and to safeguard all contracts, leases insurance policies and all legal and financial documents. 

10. Administer company local insurance matters in conjunction with the company and locally appointed insurance agents. 

11. Administer the Information System section and to ensure that the hotel computer system and its software are fully utilized well safeguarded, properly maintained and all licenses are up to date.  

12. Administer credit and collection procedures that have been established by General Manager with the concurrence of the area/corporate offices. 

13. Approve disbursement, vouchers, expense claims after ascertaining that all necessary documents are attached, processed and certified for receipt of merchandise or services both in quality, quantity and prices. 

14. Verify the distribution of charges and to ascertain the availability of funds for such disbursements. 

15. Approve purchases in view of availability of funds necessity and budget. 

16. Receive daily the receipt of bank deposits and to verify against General Cashiers Summary of receipts. 

17. Ascertain the daily receipts are deposited on the next succeeding banking day. To review surprise cash count of General Cashier’s fund and other house banks and to report to the General Manager in case of significant difference. 

18. Monitor Accounts Receivable activities and ensure that the monthly trial balances of accounts are correctly aged and the totals are in agreement with the controlling balance. 

19. Review the City Ledger accounts with Chief Accountant, Account Clerks and Credit Manager. 

20. Verify daily adequacy of bank balances and to report in writing as to any anticipated cash deficiency to the Director of Finance. 

21. Examine and approve daily manual and computer reports. 

22. Ensure all travel agents’ communications are paid promptly. 

23. Spot–check the prescribed foreign exchange transactions procedures if they are correctly adhered. 

24. Examine daily costing reports and discuss with the Cost Auditor for any special action. Ensure that monthly computation of material consumption, costs and inventories are correct and the totals in agreement with the controlling balance.