Document Controller Gurgaon | Siemens Mobility | Full-time Together we make a difference! Siemens Mobility is an independent run company of Siemens AG. Its core business includes rail vehicles, rail automation and electrification solutions, turnkey systems, intelligent road traffic technology and related services In Mobility, we help our customers meet the need for smart mobility solutions. We’re making the lives of people who travel easier and more enjoyable while constantly developing new, intelligent mobility solutions! Change the future with us As a Document Controller you will be responsible for to Ensure Document Management consistency across all Projects, rigorously, maintaining control and traceability of the documentation, this includes: Develop, Implement and maintain document control processes and procedures i.e. Document Management System Manage all flows of documents either in electronic form or on paper support. Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving) Maintain and manage electronic and hard copy documents as required Process incoming documentation (registration in the DMS, internal distribution, archiving) Process outgoing documentation (transmit to Customer and Suppliers/3rd parties) Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Customers and Suppliers) Ensure control and coordination of documentation and data Ensure all drawings/documentation are correctly identified, distributed and filed/stored General document control activities such as photocopying, scanning, analysis of suppliers documents compliance with standards regarding numbering and all others aspect related to document quality. Assistance in the preparation collation and issue of reports and registers as may be required Communicate and liaise with Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required. Monitor and Follow-up for technical documents/specification preparation, review and approval in accordance with agreed schedule. Monitoring of documentation progress in cooperation with the project planner. Responsible for the delivery of the document to the Customer. Responsible for direct approach with customer after delivery of product on the requirement from customer and for the approvals/ clearance certificates. Produce internal and external (Clients/Customer and Suppliers) over-due reports. Notify personnel of updated document versions and how to access them Ensuring the use of standardized forms and templates Set-up Projects folders and facilitate Project communication process Establish and maintain the Master Document Register in cooperation with the team Collate, produce and submit QA Documentation for Customer. Use your skills to move the world forward You should have minimum experience of 5 years along with bachelor’s degree in business management, administration Proficient in SharePoint, document management software and web-based tools. Skilled user of Adobe and Microsoft Suite. Expert data organizer. Proven skill for creating and implementing controlled document processes. Work well under pressure and have impressive stress management Strong oral and written communication skills Proclivity for catching errors and enacting appropriate changes Able to prioritize and delegate tasks. Business fluent in English as well as intercultural experience. Make your mark in our exciting world at Siemens This role is based in Gurgaon. You’ll also get to visit other locations in India and beyond, so you’ll need to go where this journey takes you. In return, you’ll get the chance to work with teams impacting entire cities, countries – and the shape of things to come. We’re Siemens. A collection of over 379,000 minds building the future, one day at a time in over 200 countries. We're dedicated to equality, and we encourage applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit and business need. Bring your curiosity and inspiration and help us shape tomorrow. Find out more about mobility at: https://new.siemens.com/global/en/products/mobility.html and about Siemens careers at: www.siemens.com/careers Organization: Siemens Mobility Company: Siemens Limited Experience Level: Early Professional Job Type: Full-time