Req ID:56109

We create smart innovations to meet the mobility challenges of now and the future. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses, autonomous subways, signalling and digital mobility solutions. Joining us means joining a truly global community of 36 300 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.

Purpose of the Job

Be part of the Documentation team function within the coordination Project organisation.

Support the Documentation Management to:

• Ensure the whole project documentation availability
• Categorize technical and management documents produced for the Project in accordance or reference with:
• Rules according to the Contract conditions,
• Project needs and Contract signed with the Customer (in terms of document organisation, availability, quality, milestones and reporting requirements).

Organisational Reporting

• Operational, Functional, Hierarchical: Administration Manager

Performance Measurement

• Customer satisfaction (Documentation quality and delivery on due time).
• Document Controlling, ADM and Project Manager satisfaction
• Be part and ensure the right practices in the whole Documentation team
• QCD achievement

• Support the Document Control team in the implementation of the Project Data Management Plan. Make sure those rules are understood and respected by Stakeholder Project Management team member.
• Respect the proper functioning of the department of Documentation.

Respect document control actions assigned such as:

• Prepare and follow incoming and outcoming correspondence for the project. Ensuring delivery, receipt and timely distribution of correspondence
• Coordinate the actions of the participating entities in terms of on deliveries, communications and other internal and external requests.
• Register and update the necessary documentation, according to the processes and documents exchanging in the database
• Make sure internal validation of documents is done and perform the subsequent validation process before submittal to Customer/Engineer.
• Respect the process of exchanges of internal and external documents.
• Contribute with ADM Manager in alerting the Project Management team about next milestones related to documentation deliveries.
• Ensure documentation recording in the Electronic Documentation Management System (Project Library, Documentation and Correspondence).
• Contribute with ADM Manager to provide documentation reporting and indicators to, Project Manager, Project Management and prepare any reports according to the needs of the department.
• Perform documents storage as defined during Project life and documents archiving at the end of the Project
• Be accountable for control of hardcopy records
• Generally speaking and according to the guidance and objectives given, contribute to the Consortium ADM Manager responsibilities
• Documentation process review in terms of project needs.
• Ensure submittal documents, letters to be delivered; download and upload electronic files from customer assigned system.
• Organize weekly submittal report, update the latest status accordingly.

• 3 or more years of documentation control experience,
• Excellent Chinese & English communication skills (oral + written)
• Competency in Microsoft Word, pdf, Excel (Macros, Functions, Graphs & Statistical Analysis will all be an advantage)
• Reporting skill

• Demonstrated ability to deliver under pressure
• Committed and dedicated to deliver
• Team spirit
• Rigour
• Organisation skills and good management of priorities
• Target and delay respect
• A good working relationship
• Ethical behaviour
• Able to work under pressure

• Based in New Taipei City

We believe that a diverse and inclusive workforce is a lever to running a sustainable and successful business. We are dedicated to creating an inclusive environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.

Job Type:Experienced

Job Segment: Accounting, Database, Project Manager, Document Control, Finance, Technology, Administrative