Who We Are | Our Culture: Siemens Smart Infrastructure connects energy systems and buildings to adapt and evolve the way we live and work through high-profile construction and infrastructure projects such as airports, pharmaceutical plants, data centers, stadiums, universities, military bases, and hospitals. We live and foster an ownership culture, in which every employee takes personal responsibility for our company's success. We trust and empower our leaders to act as owners, direct their teams, and innovate to succeed. We communicate openly and honestly to learn from our failures and celebrate our successes. We recognize individual and team achievements frequently. We invest in our team members, offering a wide variety of internal and external development opportunities. What you will do for Siemens Smart Infrastructure: Are you ready to become a trusted core member of a team that manages crucial, detailed components of Siemens sustainable energy management program, which lights our schools, hospitals, universities and powers our economy? We are seeking dedicated Document Management Specialist candidates to develop a stable, long-term career with our expanding Digital Services Center’s Document Management team. This is a clearly defined role which follows established processes and requires a high degree of accuracy, efficiency and initiative. As one of our Specialists, you will be relied upon for your sharp observation skills and especially for your diplomatic ability to negotiate professionally with utilities vendors across the United States and Canada, bringing savings and assurance to some of our biggest customers. Responsibilities: Primary method of contact is via telephone; up to 8 hours of phone-work daily Negotiate the waiver of fees and/or obtain due date extensions as needed Determine invoices to be obtained by evaluating key data points Update systems of operation with tasks performed and relevant data Communicate to internal and external parties in a clear and detailed manner Retrieve, open, scan, file and shred mailed invoices and non-invoice documents Ensure electronically received invoices via EMN are submitted to the appropriate Data Capture Team. Perform at or below Target Key Performance Indicators (KPI’s) per Standard Operating Procedures Participate in the re-evaluation of current processes and offer suggestions to improve the effectiveness and efficiency of each process Qualifications: Entry level position Successful completion of Utility Bill Knowledge training Successful completion of Document Management/job related training Very strong organizational skills, detail oriented Strong verbal & written communication skills Ability to research and navigate websites and internal systems Professional phone presence Microsoft Office Suite (Outlook skills are a plus!) Strong team player Able to effectively multi-task High school diploma, state-recognized GED, or state-recognized high school proficiency exam Applicants must be legally authorized for employment in the United States without need for current or future employer-sponsored work authorization Where permitted by applicable law, Siemens may require employees to be fully vaccinated against COVID-19 based on job requirements, and in accordance with an accommodation based on legally protected reasons Preferred Qualifications: 1 – 2 years of vocation/technical training or an Associates degree in a related field Specialized skill training or certification pertinent to the position Type at a minimum of 45 WPM Benefits: Competitive salary based on qualifications Health, dental, and vision plans with options Matching 401(k) Competitive paid time off plan, holidays, and floating holidays Paid parental leave Company cell phone and laptop Extensive product training and professional career development Education and tuition reimbursement programs available Overtime, on-call pay, and company uniform and vehicle for eligible positions Organization: Smart Infrastructure Company: Siemens Industry, Inc. Experience Level: Early Professional Job Type: Full-time Equal Employment Opportunity Statement Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law. EEO is the Law Applicants and employees are protected under Federal law from discrimination. To learn more, Click here. 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