Documentation Manager Gurgaon | Siemens Mobility | Full-time Together we make a difference! Siemens Mobility is an independent run company of Siemens AG. Its core business includes rail vehicles, rail automation and electrification solutions, turnkey systems, intelligent road traffic technology and related services In Mobility, we help our customers meet the need for smart mobility solutions. We’re making the lives of people who travel easier and more enjoyable while constantly developing new, intelligent mobility solutions! Change the future with us We are currently looking for a Documentation Manager in our Rolling Stock business unit. As Documentation Manager, you will be Supporting the project in the EDM system (data ownership, folder structure, roles and access rights, archiving / classification criteria) in collaboration with data ownership manager / Offshore DM Creating and maintaining the project-specific document management plan (DM plan); Creating & finalizing the document list (includes customer documents and internal project documents) with the Project Director, Deputy Project Manager, the subproject managers, engineering etc. and, where applicable, the customer Maintaining the document list through the project life cycle, communicating progress to key stakeholders from time to time. Clarifying interfaces and customer requirements regarding document management Managing and distributing all controlled documents and all formal correspondence ensuring consistency and traceability for all parties Delivering the contractually agreed customer documents (submittals) to external parties (e.g. customer, adviser, supplier) abiding document classification. This also includes the entire correspondence relating to documents for these interfaces so as managing, distributing, and documenting feedback, responses, and incoming documents (from suppliers, installation site, customers or other third parties) Ensuring correct versioning and revisioning by suitable methods including assignment of document numbers (placeholders) for all project deliverables externally and internally Quality check documents on formal aspects to meet project specifications Timely document preparation in collaboration with the project scheduler Coordinate the translation of documents (translation management), if necessary In coordination with project management, perform following tasks: Conduct a document management kick-off workshop for all project members Training project employees on the DM process and the use of tools (e.g: SharePoint, SAP PLM etc.). Drive continual improvement in the area of DM. Record/register formal correspondence for customer documents, disseminate to relevant project members Monitoring document status and correspondence scheduled dates (review comments, customer approvals) for submitted customer documents Clarifies and defines DM requirements in accordance with the contract / customer / consultant / onshore and offshore project team (templates, review and release procedures and workflows, submission procedures, translation procedures) Supporting project management in improving documentation management in the project Participating in project meetings, discussions with the customer and, where applicable, customer visits Supporting the archiving of project documentation in the EDM system Use your skills to move the world forward · Minimum experience of 5-8 years along with graduate or postgraduate in engineering along with relevant experience as a Documentation manager in large project environment · Knowledge of project management · Knowledge and experience in working with EDMS systems · Knowledge of Railways Rolling Stock domain · Able to work with different teams, sometimes situated in other offices or countries · Must have experience conducting meetings and presentations · Intermediate/Advanced computer skills including Adobe, Excel and Microsoft Office applications · Understanding of version and revision control · Good understanding of technical and engineering terminology with clear understanding of document lifecycles and project phases · Proficiency in English along with intercultural experience Make your mark in our exciting world at Siemens This role is based in Gurgaon. You will also get to visit other locations in India and beyond, so you’ll need to go where this journey takes you. In return, you’ll get the chance to work with teams impacting entire cities, countries – and the shape of things to come. We’re Siemens. A collection of over 379,000 minds building the future, one day at a time in over 200 countries. We're dedicated to equality, and we encourage applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit and business need. Bring your curiosity and inspiration and help us shape tomorrow. Find out more about mobility at: https://new.siemens.com/global/en/products/mobility.html and about Siemens careers at: www.siemens.com/careers Organization: Siemens Mobility Company: Siemens Limited Experience Level: Experienced Professional Full / Part time: Full-time