Siemens Mobility is a separately managed company of Siemens AG. As a leader in transport solutions for more than 160 years, Siemens Mobility is constantly innovating its portfolio in its core areas of rolling stock, rail automation and electrification, turnkey systems, intelligent traffic systems as well as related services. With digitalization, Siemens Mobility is enabling mobility operators worldwide to make infrastructure intelligent, increase value sustainably over the entire lifecycle, enhance passenger experience and guarantee availability. In fiscal year 2020, which ended on September 30, 2020, the former Siemens Mobility Division posted revenue of €9.1 billion and had around 38,500 employees worldwide. Further information is available at: www.siemens.com/mobility

We currently have a fantastic opportunity for an Office Management Assistant to join our Siemens Mobility team. The role will be based in our local Headquarters in Docklands, Melbourne. They key aspect of this role is to support our local CEO & CFO as well as the management of our office. In this position you will be responsible for an additional team member.

The ideal Office Management Assistant shows the ability to take on extra projects and can adapt quickly to changing circumstances.

Main responsibilities include, but not limited:

• Assist Management with planning and managing business including diary management, organising meetings, and managing email for the CEO.
• Coordinate and establishes travel arrangements (domestic and international) and reconciles travel and expenses.
• Assist management with HR related issues including onboarding/exits.
• Providing Office Administrative support to team members as required.
• Management of facility services to maintain a clean and tidy office environment.
• Providing administrative support to our general counsel; document management flow.

Skills & Experience:

• 5-10 years’ experience in a similar role in a large, international organisation.
• Extensive experience in leading administrative functions to deliver outstanding customer service to internal stakeholders.
• Ideally a tertiary qualification in business or related field.
• Experience in managing a team member.
• Advanced computer skills, particularly with Microsoft Office applications.
• Excellent written and verbal communication skills.
• High level organisational and time management skills.
• Experience in process improvement would be an advantage.
• Ability to handle changing priorities and adapt quickly.
• High level of integrity and confidentiality.

Siemens is a proud equal opportunity employer, creating a work environment of diversity and inclusion. Our diverse workforce cultivates Innovation and Excellence and in turn creates a workplace where our employees belong and prosper. Diversity and inclusion helps us fully realise the potential of our people. As part of Siemens Ownership culture, Siemens also genuinely supports reasonable flexible working practices that empower our employees to best meet work and personal commitments.