Engineering Administrative Assistant / Coordinator
You are a multi-tasker and are able to work independently, performing a wide range of complex and confidential administrative duties to support your team. You communicate well with all contacts, anticipate and resolve issues, and update the team on the various projects.

What’s in it for you:

• Paid time off
• Medical, Dental and Vision Insurance, 401K
• Complimentary Shift Meal
• Employee benefit card offering discounted rates in Accor worldwide
• Learning programs through our Academy designed to sharpen your skills
• Ability to make a difference through our Corporate Social Responsibility activities, such as Planet 21
• Career development opportunities with national and international promotion opportunities

What you will be doing:

• Perform all purchase orders, coordinate with accounting, purchasing and suppliers
• Assist in managing efficiently a maintenance and repair program for the hotel
• Participate in assigning daily tasks, while prioritizing projects
• Ensure effective communication within the department and with other departments in the hotel
• Maintain appropriate equipment operating log
• Coordinate cleaning and maintenance of engineering equipment
• Coordinate service repairs for office equipment ensuring minimal costs
• Obtain purchase order bids
• Ensure execution of repair orders and preventive maintenance program
• Dispatch work orders received, monitor completion, and update tracking system
• Ensure that financial reporting and billing are accurate
• Process purchase orders, invoices for payment, and accruals for month-end.
• Ensure timely ordering and maintain adequate par stock of supplies and tools
• Anticipate guests’ needs, respond promptly and acknowledge all guests, however busy and whatever time of day
• Resolve guest complaints, ensuring guest satisfaction
• Prepare daily/weekly departmental payroll records, and document employee tardiness/absenteeism
• Attend designated meetings, take minutes, transcribe and distribute.
• Coordinates status of all rooms with Housekeeping and Front Desk.
• Maintain confidentiality and security of specified hotel information, correspondence, reports and files.
• Other duties as assigned

Your experience and skills include:

• High school graduate or equivalent vocational training certificate
• 2 years of administrative experience an asset
• Understanding of hotel maintenance and engineering operations an asset
• Previous experience with Microsoft Office Applications
• Previous experience with ordering and inventory  
• Knowledge of month-end reporting processes and invoicing
• Able to work effectively as part of a team and also with minimal supervision.
• Proven ability to work well under pressure and manage multiple tasks simultaneously
• Excellent communication and organizational skills
• Strong interpersonal and problem solving abilities
• Highly responsible & reliable

Physical aspects of the position include but are not limited to:

• Endure various physical movements throughout the work areas
• Standing, walking and/or sitting for long periods of time depending on the daily tasks
• Exert physical effort in carrying items (up to 40 pounds)
• Frequent lifting, kneeling, pushing, and pulling
• Occasional ascending or descending ladders, stairs and ramps

Visa Requirements: Must be legally eligible to work in the United States. The hotel is unable to assist candidates in obtaining work authorization documents.

Your team and working environment:

Fairmont Dallas, located in the Arts District of downtown Dallas, offers 545 elegant guestrooms and suites, with over 73,000 square feet of banqueting and meeting space. For over 50 years, Fairmont Dallas has been the setting for countless civic, social cultural, convention and corporate events, but more importantly the setting for thousands of memories.

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit  https://careers.accor.com/

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS