Engineering Office Manager 
Do you enjoy helping others and building emotional connections to make people feel special and welcomed? If so, then we want YOU to be part of our Fairmont Royal York family.

Every day you will be responsible for engaging with our guests, clients and colleagues. You will create the essential Toronto experience at the hotel that has been a Canadian icon for over 93 years.  You will be given the responsibility to ensure that our guests and colleagues feel WELCOMED, CARED FOR and INCREDIBLE. Being part of the Fairmont Royal York family is more than providing warm and consistent service. As an ambassador of Fairmont Royal York, you will take the initiatives necessary to turn moments into memories by taking the time to understand our guests’ purposes: why are they staying at Fairmont Royal York, what is their length of stay and what are their preferences and passions? Making our guests feel heard and cared for creates an emotional connection to our brand and builds loyalty. 

These emotional connections are not just for guests. As part of the Fairmont Royal York family, you will be tasked with creating impactful relationships with your colleagues.

As a Professional Leader, you will lead yourself through: positive orientation, self-development self-management, problem solving and decision making. You will lead others through: leading and engaging with your team, developing others and communicating effectively. You will lead the business by: being guest-focused, forward-thinking and planning, business awareness and business improvement.

What is in it for you:

• Employee Assistance Program (EAP)
• Extended Healthcare Plan Coverage
• Opportunity to develop your talent and grow within the Company and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21
• All Heartists Travel Program for stays at properties world-wide

What you will be doing:

• Preparation of all purchase requisitions
• Placing orders with suppliers 
• Ensuring materials are received and stocked properly 
• Preparation and maintenance of service contracts and open purchase orders 
• Processing all invoices for payment with appropriate budget code 
• Liase with accounting department to ensure invoices paid in a timely manner
• Preparation of monthly expenses spreadsheet
• Preparation of monthly accurals in accordance with accounting guidelines 
• Ensure accurals are reversed and cleared the following month 
• Assist in budget preparation for department
• Ensure all expenses are on track and do not exceed budget 
• Complete daily payroll for all engineering staff  (union and non-union) on Dayforce system 
• Reconcilliation of major payroll, every fortnight prior to submission to accounting 
•  Maintain record of attendance of all Engineering staff
• Maintain record of vacation for all Engineering staff 
• Preparation of all sick/personal days for salaried and unionized staff 
• Maintain personal files for all staff 
• Completion of accident reports 
• Follow up with medical centre/Human Resources on all employees on LTD/sick 
• Preparation of shift operator schedule to ensure all shifts are covered 
• Liase with Royal Service (telephone operator) Department
• Preparation of all AFE's and maintaining captial project files 
• Ensure purchase orders are made for all approved AFE's 
• Processing of all capital project invoices for payment 
• Updating capital list 
• Ensuring calls received in the office are passed to appropriate staff/managers 
• Coordinating and handling of all Christmas decorations for hotel 
• Other duties as assigned 

Your experience and skills include:

• Minimum 3 years' experience in administration 
• Must haev a solid knowledge of Accounts Payable procedures and payroll 
• Skill in use of computers and software programs associated with Property Operations
• Experience in Maintenance, Technical, or Construction Fields preferred
• Excellent communications and interpersonal skills
• Strong level od initiative is required 

Physical Aspects of Position (included but not limited to):

• Frequent sitting throughout shift
• Occasional lifting and carrying up to 20 lbs
• Occasional kneeling, pushing, pulling, lifting

Your team and working environment

For over 91 years, Fairmont Royal York has stood proudly as a Toronto landmark. When the hotel opened in 1929 it was the tallest building in the British Common Wealth and contained 1,048 rooms, a concert hall, library, extensive bakery, radio station and even a hospital. Today, this essential downtown landmark has completed a multi-million dollar transformation, reimagining its lobby, rooms, dining venues, event spaces, and Fairmont Gold – the property’s exclusive hotel within a hotel luxury experience. Another stunning chapter for Fairmont Royal York has begun. To learn more, click here.

Visa Requirements: Must already be legally permitted to work in Canada.

In order to keep our employees and the general public safe from the threat of Covid-19 and the rise of variants in the community, the Hotel has implemented a Covid-19 Vaccination Policy.

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit  https://careers.accor.com/

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS