Principal Accountabilities

• This role provides administrative support to Marketing Events Manager by coordinating logistics support for event and meeting planning and assisting in event site selection. Maintains and updates event budget information and related financial reports and acts as the single point of contact for creating, updating or changing vendor contracts.
• Provide event site selection support. Conduct research, make site visits and find resources to help staff make decisions about event possibilities. Create, maintain and administratively support vendor contracts.
• Organize creative branding and/or marketing collateral materials, and coordinate shipment of materials to event on time.
• Gather budget information and compile data for event budget reports and related department financial documents.
• Provide accurate data for internal and external meeting event web sites, and maintain accurate event registration and attendee lists.
• Responsible for on-site event attendee registration and close-out activities which includes collection of all invoices and submitting for payment, reconciliation of event actual budget against co-op actual budget, creating post event summary and debrief materials, and coordinate post event conference call meeting and with content team to review event. Organize and update materials on Event Group shared drive.

Job Complexity
Job complexity may vary among jobs within this job level and will align with one of the job complexities listed below:
(1) Incumbent has knowledge and experience in own discipline and may still be acquiring higher level knowledge and skills. Incumbent builds knowledge of the organization, processes and customers, solves a range of straightforward problems, and analyzes possible solutions using standard procedures. A moderate level of guidance and direction is provided.
(2) Incumbent has extensive knowledge and experience in own discipline, possesses strong knowledge of the organization, processes and customers, solves a range of complex problems, and analyzes possible solutions using standard procedures. Limited guidance and direction is provided.Experience / Education
Typically requires a 4 year degree and a minimum of 5 years of related experience; or an advanced degree without experience; or equivalent work experience.