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Job Title: Executive Administrative Assistant- 242275

Job Location: US - CA - Fremont

Job Description

The Executive Administrative Assistant provides executive level administrative support for the VP of Learning and Consulting Services division. Responsibilities will include: Calendar and team collaboration management using Outlook, MSTeams, and SharePoint, including maintenance of distribution and travel schedules

• Assist managers with hiring and on-boarding processes including the opening of personnel requisitions, arranging interview schedules
• Responsible for meeting planning and logistics, both internal and external meetings and with international sites
• Assist with special projects including analyzing data, generating custom reports, investigating financial performance, etc. Administrative duties to include travel related needs, facilities requests, expense report management, purchases, supply orders, computer/phone orders, PO processing, etc.
• Provide solutions to a wide variety of team needs and questions – go-to person for answers
• Maintain/update department record keeping and storage of files on SharePoint
• Provide ancillary support for other managers as needed
• Clarify “distribution schedules”

The successful candidate will possess the following combination of education and experience:

• Bachelor Degree desired, and/or 8+ years of Administrative Assistant experience
• Education background in marketing or finance is highly desirable
• Proficient in using Microsoft Outlook, Word, Excel, and PowerPoint
• Familiarity with Concur expense reporting a plus Experience working with web-based collaboration tools such as SharePoint and MSTeams is desirable
• Ability to organize, problem solve, multi-task, exercise discretion and initiative
• Able to build relationships and work across organizations to achieve objectives
• Experience in a professional services firm is highly desirable
• Comfortable working in a self-directed environment
• Attention to detail, problem solving ability, and strong organizational skills
• Exemplary interpersonal and written communication skills
• Ability to make sound decisions, establish plans, work efficiently, and manage execution
• Adaptable to work effectively across global boundaries, time zones and cultures Ability to multitask long term projects with short term interrupt drive tasks while ensuring on-time delivery of all assignments
• Willing to travel occasionally