To provide administrative and clerical support to the SVP, Chief Government Affairs Officer.

PRIMARY RESPONSIBILITIES:

• Perform administrative functions to the SVP, Chief Government Affairs Officer, make discretionary decisions and interface with all appropriate internal departments.
• Maintain a comprehensive calendar file for SVP, Chief Government Affairs Officer to ensure required reports are properly prepared and submitted on a timely basis.
• Keep track of appointment schedules and arrangement of business meeting.
• Attend meetings as directed and take notes.
• Produce and distribute meeting minutes.
• Collate, screen and distribute incoming and outgoing mail.
• Prepare and facilitate travel arrangements for the SVP, Chief Government Affairs Officer.
• Assist in preparation of supportive documents.
• Answer correspondence and compose memoranda and letters.
• Maintain confidentiality of sensitive materials.
• Meet the attendance guidelines of the job and adhere to departmental and company policies.
• Coordinate with the other departments’ Executive Assistant and to work as a team.
• Perform other related duties as assigned.

KEY PERFORMANCE INDICATORS:

• Service standards are consistent with department’s expectations
• Records are kept in a systematic way for easy reference and retrieving
• Constructive relationships are built with team members and customers
• Ensure the department is operating in the most efficient manner
• Adhere to relevant policies and procedures

QUALIFICATIONS:

Experience

• Minimum five years working experience
• Minimum three years computer experience, with Microsoft Word, Excel, PowerPoint & Visio
• Minimum three years executive secretarial experience preferred

Education

• High School / University graduate preferred

Skills / Competencies

• Adhere to and supports the Company’s Vision and Values
• Display a high commitment to improving customer service
• Motivate others to achieve business objectives and common goals
• Encourage people to work as a team
• Adopts and implement new approaches and practices to meet changing circumstances
• Clearly understand the strategic Vision of the Company and how it impacts on the Business Unit/function
• Anticipate and assess issues, risks or opportunities facing the Company and applies effective, creative solutions
• Achieve agreed objectives and accepts accountability for results
• Employee and customer-oriented