To provide administrative and clerical support to the Executive Vice President, Chief Marketing & Brand Officer. Responsible for all systems applications and filing of processes required to complete the department’s objectives.

PRIMARY RESPONSIBILITIES:

• Perform administrative functions to the Executive Vice President, Chief Marketing & Brand Officer, make discretionary decisions and interface with all appropriate internal departments.
• Maintain a comprehensive calendar and files for Executive Vice President, Chief Marketing & Brand Officer, ensure required reports are properly prepared and submitted on a timely basis.
• Organize appointment schedules and arrangement of business meetings.
• Prepare and facilitate travel arrangements for the Executive Vice President, Chief Marketing & Brand Officer.
• Organize data on excel
• Assist in formatting and creation of PowerPoint presentations
• Familiarity with all IT processes, applications and usage
• Assist team members in project organization, support documents preparation or gifts organization.
• Assist in answering correspondence, compose memoranda and letters.
• Maintain confidentiality of sensitive materials and its filing.
• Apply for POs, manage all system required processes for the team’s projects.
• Manage all department paperwork and items: collate, screen, distribute, file.
• Meet the attendance guidelines of the job and adhere to departmental and company policies.
• Coordinate with the other departments’ Executive Assistants and to work as a team.
• Perform other related duties as assigned.

KEY PERFORMANCE INDICATORS:

• Open minded, positive, to-do attitude; detail-orientation, accuracy, motivation and self-improvement.
• Timely submission of all systems applications and systematic filing of records for easy referencing and retrieving.
• Strong organizational skills and independently motivated to ensure progress for the list of tasks given.
• Passion and dedication in completion of all tasks assigned, big or small, accepts accountability.
• Builds constructive relationships with team members and partnering teams.

QUALIFICATIONS:

Experience

• Minimum 5 years working experience
• Minimum 3 years computer experience, with Microsoft Word, Excel, PowerPoint & Visio
• Minimum 3 years executive secretarial experience preferred

Education

• University graduate
• Fluent in Cantonese and English

Skills / Competencies

• Adheres to and supports the Company’s Vision and Values
• A team player, an enthusiastic participant in achieving team objectives and common goals
• Embraces challenges positively and learns from experiences to meet changing circumstances
• Strong interest in self-improvement
• Thoughtful, detail-oriented, friendly, positive, professional attitude to all, at all times
• Problem-solver: Anticipate and assess issues, risks or opportunities facing the tasks and applies effective, creative solutions
• Self-motivated: Achieves agreed objectives and accepts accountability for results
• Open-minded, passion for learning and understanding the department’s goals
• Understand the objectives of being employee and customer-oriented, always looking to satisfy the parties involved