To provide secretarial and project administrative support to the Executive Vice President & Chief Human Resources / Corporate Social Responsibility Officer.

PRIMARY RESPONSIBILITIES:

• Perform administrative functions to the Executive Vice President, make discretionary decisions and interface with all appropriate internal departments.
• Maintain a comprehensive calendar and files for Executive Vice President, ensure required reports are properly prepared and submitted on a timely basis.
• Organize appointment schedules and arrangement of business meetings.
• Prepare and facilitate travel arrangements.
• Organize data on excel
• Assist in formatting and creation of PowerPoint presentations
• Familiarity with all IT processes, applications and usage
• Assist in answering correspondence, compose memoranda and letters.
• Maintain confidentiality of sensitive materials and its filing.
• Manage all department paperwork and items as required: collate, screen, distribute, file.
• Meet the attendance guidelines of the job and adhere to departmental and company policies.
• Coordinate with the other departments’ Executive Assistants and to work as a team.
• Perform other related duties as assigned

KEY PERFORMANCE INDICATORS:

• Open minded, positive, to-do attitude; detail-orientation, accuracy, motivation and self-improvement.
• Strong organizational skills and independently motivated to ensure progress for the list of tasks given.
• Passion and dedication in completion of all tasks assigned, big or small, accepts accountability.
• Builds constructive relationships with team members and partnering teams.

QUALIFICATIONS:

Experience

• Minimum ten years working experience
• Minimum five years computer experience, with Microsoft Word, Excel, PowerPoint & Visio
• Minimum five years executive secretarial experience

Education

• University graduate
• Fluent in Cantonese and English

Skills / Competencies

• Adheres to and supports the Company’s Vision and Values
• A team player, an enthusiastic participant in achieving team objectives and common goals
• Embraces challenges positively and learns from experiences to meet changing circumstances
• Strong interest in self-improvement
• Thoughtful, detail-oriented, friendly, positive, professional attitude to all, at all times
• Problem-solver: Anticipate and assess issues, risks or opportunities facing the tasks and applies effective, creative solutions
• Self-motivated: Achieves agreed objectives and accepts accountability for results
• Open-minded, passion for learning and understanding the department’s goals