Who are we?

SDL is the global leader and innovator in language and content management technology and services. We enable companies to create meaningful digital journeys and form important emotional connections with their global customers by powering the creation, translation and delivery of relevant, personalized content to make understanding possible. We are a dynamic, collaborative and globally diverse team, working together to completely transform how the world communicates and connects with one another through content. If you like making an impact, helping others, taking a fresh look at processes and tools, furthering an open an innovative culture and tend to generally look at even the smallest task in the context of how it impacts the overall organization – we should talk!

What is this role?

Looking for an Executive Administrator who will serve as the main support to our Chief Marketing Officer. This Administrator will also help in supporting the marketing leadership team.

Responsibilities:

• Manage and maintain CMO’s schedule, appointments and travel arrangements
• Assist in managing and monitoring management team’s expense reports via Concur
• Arrange and coordinate internal meetings and external meetings (ex: support in the planning and execution of events such as executive dinners and conferences)
• Assist with managing business reporting requirements using corporate systems (Salesforce, HRGlobal etc.)
• Prepare and edit correspondence, communications, presentations and other documents
• Own the internal financial trackers for each marketing department for monthly reviews. Will need to build a close relationship with finance
• Responsible for putting together and liaising with each marketing department for monthly updates for team presentations, respond to inquiries and distributes incoming communications
• Records, transcribes and distributes minutes from “all hands marketing” meetings and “cross marketing team” meetings, following up with team members to ensure completion
• Coordinate team lunches and company events as needed
• Conduct research, assemble and analyze data to prepare reports and documents
• Help to on board and off board employees in the San Jose office
• Manage office supplies, equipment, mailings etc.

Qualifications:

• Bachelor’s Degree in business administration, marketing or communication is ideal
• 2+ years previous experience as an executive assistant/ administrator is preferred
• Proven experience supporting executive management level with demanding scheduling needs
• Must be ambitious, creative, motivated, and career-driven
• Excellent written and verbal communication skills are a must
• Critical thinking skills; good judgment and decision-making ability is crucial 
• Must be a dedicated self-starter who will be reliable and dependable
• Experience assisting and maintaining P&L spreadsheets a plus
• Must have the ability to manage and track corporate marketing budgets
• Must be comfortable with technology, and have the ability to manage multiple Outlook calendars as well as host Webex Webinars. 
• Should have a high level of proficiency with Microsoft Excel, Power Point and Word 

Benefits:

• Ahhmazing benefits. (Seriously.)
• Infinite training, professional development and personal growth opportunities
• The rare opportunity to impact how organizations communicate globally. There’s a reason we work with 85 of the top 100 brands.
• Smart, engaged co-workers, a culture of innovation and opportunity.
• Casual dress, flexible work schedule / environment

SDL is an Equal Opportunity / Affirmative Action Employer.  Qualified applicants will be evaluated for employment without regard to race, color, religion, sex, national origin, veteran, and disability status.  For more information about EEO/AAP legislation please visit http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. 

Should you require assistance in completing your application, please contact usrecruitment@sdl.com for accommodation.