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In this role, you have the opportunity to

Operate as the Executive Assistant reporting into the Global Business Services (GBS) hub leader at our downtown Nashville location. In this role you will provide administrative support for various needs supporting the GBS hub leadership team and lead projects related to day-to-day site implementation of the Nashville location.

You are responsible for (but not limited to)

• Performing, entirely independently, the full range of secretarial tasks, which involve a very high level of responsibility and detail

• Arranging, coordinating, and preparing documents, meetings, conference calls, videoconferences, and other related events

• Partnering closely with business contacts to manage projects as related to the Global Business Services Nashville location

• Partnering with leadership to supervise front desk receptionist

• Screening independently incoming calls, e-mails, and responding in a timely and professional manner

• Handling details of a high confidential and critical nature

• Acts as a liaison between various departments and levels of the company

• General administration and calendar management; preparing and submitting expense reports on a timely basis

• All other duties and responsibilities as assigned

You are a part of

The Philips Global Business Services (GBS) core leadership team, reporting into the North America GBS hub leader at our downtown Nashville location. Philips GBS Nashville hub has experienced significant growth in the Greater Nashville area since the original announcement of adding 800+ jobs in 2017. Philips is a global leader in health technology and we are looking to build the team in Nashville with passionate, inspirational, collaborative and diverse professionals empowering excellence around the world for Philips to achieve our mission to improve the lives of 3B people a year by 2030.

To succeed in this role, you should have the following skills and experience

• 5+ years of experience in an executive or management assistant role within a fast-paced environment

• Strong problem solving and the ability to independently identify and resolve problems within a timely manner; escalating when necessary

• Interpersonal and discrete; consistently maintaining confidentiality, maturity, and professionalism in communication with others

• Passion for customer experience, operational excellence and continuous development

• Exercises judgement to plan and accomplish goals with a wide degree of creativity and latitude

• Eager to take on new tasks/responsibilities; develops and shares best practices

• Excellent and concise oral and written communication skills, including active listening

• Strong interpersonal skills, with positive attitude

• Ability to work in a fast-paced environment, advocating change

• Strong organizational skills and aptitude for detail

• Proven ability to use good judgment and make confident decisions under defined policies and procedures

• Ability to work under minimal supervision on day-to-day activities, maintaining a high degree of integrity

• Practitioner of continuous improvement methodologies

• Overtime as required to meet business demands

• Intermediate to advanced skills in MS Office (Word and Excel)

• Proficient typing skills required

In return, we offer you

We offer you a dynamic working environment in an innovative business, which offers you excellent opportunities to further develop and fully exploit your talents. This job comes with a competitive salary, excellent benefits and up-to-date training.

Company relocation benefits will not be provided for this position. Candidates need to live within the territory or within commuting distance to the Greater Nashville area.

Why should you join Philips?

Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum . Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways.

To find out more about what it’s like working for Philips at a personal level, visit the Working at Philips page on our career website, where you can read stories from our employee blog . Once there, you can also learn about our recruitment process , or find answers to some of the frequently asked questions .

It is the policy of Philips to provide equal employment and advancement opportunities to all colleagues and applicants for employment without to age, color, citizenship, disability or perceived disability, ethnicity, gender, gender identity or expression, genetic information, marital or domestic partner status, military or veteran status, national origin, pregnancy/childbirth, race, religion, sexual orientation, or any other category protected by federal, state and/or local laws. Philips is an equal employment opportunity and affirmative action employer Disability/Veteran.

As an equal opportunity employer, Philips is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance.

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