Responsibilities

Primary responsibilities include (not inclusive of all possible responsibilities):

• Managing a complex calendar with attention to accuracy, timeliness and ensuring the schedule aligns with executive's priorities and commitments. Must have ability to analyze and respond appropriately to emerging priorities to ensure that the executive is engaged only in essential meetings and events.
• Planning and executing lab meetings, events, off sites, morale activities and other partnerships both inside Microsoft and with external partners. Take ownership & support of logistics for these events and ensure that budgets and activities around this area are managed as effectively as possible. 
• Representing the executive professionally; effectively communicating on her behalf with others including those within the company and those in the external community. Includes coordinating internal and external speaking engagements.
• Planning and coordinating domestic and international travel plans end-to-end including the proactive anticipation of any and all logistics and itineraries. Meet travel requirements of the executive including on-the-ground door-to-door logistics.
• Preparing and reconciling expense reports to ensure timely processing. Will also handle expense approvals for executive's direct reports.
• Assisting with special projects across the tri-lab organization; provide group support as needs arise
• Supporting and providing guidance to employees, including but not limited to: corporate policies, procurement, recruiting and onboarding, space and facilities.
• Representing Microsoft Research (MSR) within the New England Research and Development (NERD) Business Support and Operations Community, including includes partnering with them on campus-wide events and programs.

Qualifications

The successful candidate will possess:

• Excellent organizational, analytical, anticipatory, and communications skills, both written and oral.
• Demonstrated project-management and problem-solving skills, with a high degree of accuracy and attention to detail.
• Aptitude to apply sound judgment and diplomacy under time pressure, and in ambiguous and complex situations.
• Ability to work independently, without significant oversight or instruction to problem-solve.
• High level of integrity and ability to maintain the confidentiality of highly sensitive material with tact and professionalism.  
• High level of self-awareness and intrinsic appreciation for the value that business support professionals provide.
• Ability to work successfully in a team environment, including building effective working relationships inside and outside of the group, and accommodating work styles and perspectives of diverse individuals.

Required Qualifications:

• Minimum 3-5 years of high level administrative and project management experience supporting a senior executive and demonstrated work experience in a complex fast-paced environment.
• Minimum 3-5 years of scheduling experience managing high volume clientele at executive level, such as Vice President.
• 3-5 years of experience using Microsoft Office, which includes Outlook, Word, PowerPoint, Excel.

Preferred Qualifications:

• Preferences for a Bachelor’s degree plus an intellectual interest and aptitude to develop a solid understanding of a research environment within Microsoft.
• Eager and able to work effectively under pressure with short time constraints and in relatively ambiguous and complex situations, as well as the ability to adjust direction in response to changing work situations.    
• Ability to navigate corporate business practices and internal tools, such as: MSExpense, MSS/Headtrax, MyOrder, iCIMS.
• Experience managing others preferred.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.  We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form.

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.