Location: Hoofddorp Office, NL

 

Position Summary:

 

We are looking for an Executive Assistant to support the Chief Revenue Officer (CRO) and Senior Director, Chief of Staff.  As Executive Assistant you will support in key operational rhythms, business processes, procedures and supporting the Global Account Advancement business and enabling effective execution. This position reports to the Senior Director, Chief of Staff based in the Netherlands.

 

This position is also open to those seeking a part time position for 24 – 40 hours a week. 

 

Your Day-to-Day:

 

• Support in preparing and consolidating data and presentations for external and internal audiences such as users, conferences, senior leaders of the company, All Hands meetings etc.
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain Executive Bio up to date
• Maintain email aliases, distribution lists and shared directories, including maintaining permissions
• Monitor purchasing software system notifications and approves on behalf of executives if appropriate. May serve as point person for departmental purchases.
• Coordinate procurement activities across the team including setting up new vendors and opening Pos
• Review CROs inbox daily and distinguish and extract those for Chief of Staff to resolve and what needs to be escalated to him.
• As and when required, taking minutes of meeting, identifying key action items and follow up with relevant parties to ensure execution to deadline.
• Supporting the Senior Director, Chief of Staff with people development initiatives such as recruitment, learning & development, diversity & inclusion initiatives, engagement survey action plans and all things talent related.  
• Managing the Chief Revenue officer’s busy agenda considering organizational and cross-group schedules and commitments.  Coordinating all meetings across global time zones with diplomacy and discretion including making calendar decisions on their behalf to effectively prioritize their time and resources.  
• Find new and efficient ways to help maximize the CRO’s time and ensure he is prepared for upcoming meetings, presentations, and projects by gathering materials necessary.
• For the Chief Revenue Officer, coordinate advanced domestic and complex international travel (flights, hotel, rental cars, etc.) with multiple connections and countries. This includes advanced understanding travel visas and documentation as well as expense reconciliation.
• Assisting Global sales with the most strategic Proposals and Sales issues.
• Administration & Tracking of Global Account Advancement Colleague Reward and Recognition Program.  
• Designing and launching of an engaging Quarterly Global Account Advancement Newsletter.  
• Occasional support for Events organization where needed.
• Support with performance tracking against OKR’s and other team metrics
• Other administrative and project duties as requested and supporting the Senior Director, Chief of Staff with key AA global initiatives.

 

What You Bring to The Team:

 

• 2-5 years relevant experience providing administrative support for Director/ Executive level preferred.
• Experience with executive level calendar management
• Experience with domestic and/or international travel coordination
• Experience with Microsoft Office Products
• Microsoft Suite (Outlook, Word, Excel, SharePoint, and Visio)
• Excellent organizational skills, written and able to ability to communicate with all levels of leadership and across multiple offices and timezones.
• Strong desire and commitment to achieve operational excellence.
• Must demonstrate strong teamwork, resourcefulness, and be trustworthy with sensitive information.
• High tolerance for ambiguity, with the ability to create order.
• Have fun at work and help others do the same!
• Capacity to quickly learn organizational structure and the objectives of the team.
• A terrific work ethic accompanied by an ever-positive, get-it-done attitude.
• Strong multi-tasker with an appreciation for the challenges of supporting a growing team with diverse personalities in a remote working environment.

• Ability to prioritize and handle multiple assignments at any given time while anticipating the needs of others.
• Strong relationship management skills, ability to build a personal network throughout the company and work with a variety of personalities.
• Experience performing administrative work that requires analysis, initiative, and discretion.
• Adaptability in response to changing priorities and needs.
• Embodies the company’s core values and One Bentley mindset.
• Exercises judgement to pro-actively address potential problems

 

Our Ideal Candidate:

 

 

• Take initiative. You are comfortable working independently and seek input as needed when you take on new assignments. You make recommendations to create better ways of working and seek clarity when an obstacle is in your way.
• Enjoy collaboration. You are the kind of person who believes that a high functioning team is critical to success. You enjoy reaching out and building productive working relationships with people across all levels of the company
• Are accountable. You have a keen attention to detail and are able to juggle multiple tasks, deadlines and stakeholders
• Adaptable. You work well in fast-paced environments, you’re a quick learner, and always ready to lend a hand
• Organized. You can maintain large amounts of information in an organized way

 

 

What We Offer:

 

• A great Team and culture – please see our Recruitment Video.
• An exciting career as an integral part of a world-leading software company providing solutions for architecture, engineering, and construction.
• Competitive Salary and benefits.
• The opportunity to work within a global and diversely international team.
• A supportive and collaborative environment.
• Colleague Recognition Awards.

 

 

Who We Are:

 

Bentley Systems (Nasdaq: BSY) is the infrastructure engineering software company. We provide innovative software to advance the world's infrastructure – sustaining both the global economy and environment. Our industry-leading software solutions are used by professionals, and organizations of every size, for the design, construction, and operations of roads and bridges, rail and transit, water and wastewater, public works and utilities, buildings and campuses, mining, and industrial facilities. Our offerings include MicroStation-based applications for modeling and simulation, ProjectWise for project delivery, AssetWise for asset and network performance, Seequent's leading geosciences software portfolio, and the iTwin platform for infrastructure digital twins. Bentley Systems employs more than 4,000 colleagues and generates annual revenues of more than $800 million in 172 countries.

www.bentley.com​​

 

Equal Opportunity Employer:

 

Bentley is proud to be an equal opportunity employer and considers for employment all qualified applicants without regard to race, color, gender/gender identity, sexual orientation, disability, marital status, religion/belief, national origin, caste, age, or any other characteristic protected by local law or unrelated to job qualifications.

 

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