Bring your career aspirations to life with AIA!

At AIA we do things differently to make a healthy difference in people’s lives. That difference starts with every individual at AIA. We provide an environment and culture that helps our people live well and enjoy a meaningful life, at work and at home. We’re serious about helping people live Healthier, Longer, Better Lives by encouraging them to make positive lifestyle changes one step at a time. If you want to make a healthy difference everyday - for yourself and others - then we want to hear from you.

The Opportunity:

We are looking for Executive Assistant to act as a liaison to internal and external contacts in a manner that promotes the professional image of AIA Vietnam and extension off executive leadership, interacting with all levels of organizations

Roles and Responsibilities:

People:

• Provide a time management/ diary arrangement to Leaders to ensure ability of attending key meetings at the appointed times
• Make travel arrangements in time-effective way including accommodation, transportation, air-ticket booking, ensure most effective use to Leaders’ schedule
• Role models healthy relationship in the work environment such as mitigation of conflict, leading problems solving and resolution efforts. Provide proactive and creative recommendation on how to meet goals and handle identified risks. Recommends initiatives to improve department scores for employee engagement.

Quality Service:

• Arrange the meeting with teams, including preparing meeting agenda, venue bookings and other facilities as required; consolidate and prepare the presentation slides, recording and distributing meeting minutes
• Translate correspondence/ letter/ documents to keep Leaders informed on matters relating to company operations (if needed)
• Communicate Leaders’ instructions/ desires to various individuals and/or department
• Prepare memos/ letters/ announcements… for Leaders to review and distribute to relevant audience
• Follow-up with managers and others of important tasks and deadlines
• Provide the reports on functional budget when needed
• Organize small events and promote internal /functional communication through newsletters or MS Group Team  
• Check documents/ agreements for Leaders’ signature; ensure all comply with company procedures
• Other tasks as assigned

Job Requirements:

• Education: University Degree
• Experience: At least 2-3 years working in secretary/ executive assistant, personal assistant role
• Other skills:
  • Excellent interpersonal skills: Discretion and trustworthiness as working with confidential information
  • Good organizational and time management skills; high attention to detail; high ownership & action oriented
  • Good project management
  • Exceptional written and oral communication skills in both Vietnamese & English
  • Proficiency of Office software packages, including but not limited to Excel/ Word/ Powerpoint

Build a career with us as we help our customers and the community live healthier, longer, better lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.