EXECUTIVE ASSISTANT

Shanghai

Woods Bagot are currently looking for an Executive Assistant to the Shanghai Executives.

The role of the Executive Assistant is to provide direct high level administration support to one or more Principals or Director.

Responsibilities:

• Coordinate and deliver timely, accurate and reliable administration support.
  

• Monitor and maintain executive email.
  

• Maintain/Manage Director & Principal(s) diary and event calendar on a daily basis.

• Take minutes of meetings as and when required.

• Filing, photocopying, scanning of documentation.

• Expense Claims for Management.
  

• Booking travel, accommodation and meeting venues and coordinating attendees, meeting arrangements, arranging conference calls.
  

• Ensure that all necessary and appropriate databases, records and documentation are maintained and held in a safe and secure manner.

• Assist with coordination of business plans (if required).

• Assist with marketing management in the preparation of Proposals/Submissions/Capability Statements & Presentations.
  

• Assist in the coordination of internal/external functions.

• Assist with client management with maintenance of CRM database, event and meeting management and relationship strategy.

• Assist with office management with particular admins tasks

• Prepare ad-hoc reports as required.
  

Requirements:

• Native English speaker
  

• Excellent interpersonal skills and the ability to build effective working relationships

• Good communication skills both written and verbal

• Ability to prioritise tasks and manage time effectively

• Initiative and the ability to follow up outstanding issues

• Customer service orientation – internal and external

• Attention to detail

• Discretion and tact

• Proficient in MS Office, particularly Word, Excel and PowerPoint.

• Indesign skills are preferable

• Word Processing, General Accounts & Invoices

The successful candidate will have strong communications skills in both Chinese and English. They will have the ability to visualise ideas through presentation and reports. This will be supported by advanced skills in the Adobe creative suite as well as advanced skills in Microsoft Office.

Woods Bagot prides itself on driving Dynamic Careers. We believe people’s potential is released through opportunities and experiences which are the reward for contribution, initiative, and personal accountability. Our job is to help enable you to take your career to the next level.

If you have a passion for Design, professional development drive and a contagious enthusiasm, we would love to hear from you, To apply please send your resume to rosha@woodsbagot.com

上班地址：西藏中路336号华旭国际大厦9层