Career Category

Job Description

Associate Project Management / Executive Assistant (CW)

Remote Role

Key Responsibilities:

• Serves as hybrid between Project Management and Executive Assistant
• Ensures efficient and effective process execution regarding major processes and events (including MEA MT, MEA OPT meetings, ICLT Business Reviews, Affiliate Business Reviews)
• Determines project timelines and deliverables on for key initiatives, coordinates information flow between ICON and MEA to optimize tasks and functional processes efficiently
• Owns execution of strategic priority projects of MEA sub-region (consists 6 clusters with16 countries) as defined by the MEA LT and MEA GM.
• Drives process for MEA LT and MEA OPT meetings including agenda creation, facilitation, meeting minutes and follow up on key action points.
• Fosters coherent interface between MEA and ICON. Acts as a main contact in coordinating key projects and deliverables between MEA and ICON.
• Tracks project milestones and outcomes reports back to MEA GM and cascades information down to MEA LT members. when appropriate.
• Coordinates and leads MEA cross-functional calendar, aligns with ICON calendar.
• Designs and manages team collaboration sites and tools such as Tableau, SharePoint, Box, Teams
• Manages functional meetings (MEA Townhalls, LE’s and Quarterly Business Reviews) with agendas, presentations, action items, etc.
• Creates management reports and assisting GM to organize meeting briefings, operating reviews, management presentations and business metrics.
• Independently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memoranda, reports and presentations.
• Administrative support to the MEA GMs.

Qualifications

Minimum Requirements

• Bachelor’s degree
• Minimum 3 + years related experience in administrative support / project management role
• Prior experience working within the Life Sciences Industry is a must.
• Experience using MS Office tools (Excel, PowerPoint,Outlook)
• Fluency in English, Arabic language skills would be preferable

Preferred Requirements

• Experience in similar or related disciplinary and/or international environment
• Experience in coordinating teams without hierarchy reporting
• 3+ years of experience in project management

Competencies

• Executive presence to manage multiple and diverse stakeholders
• Strong project management and facilitation skills
• Demonstrated ability to synthesize facts and insights into concrete, actionable recommendations through organizational, analytical, problem solving, and decision-making skills
• Strong communication skills (both verbal and written) in team-oriented environment, including the ability to effectively and confidentially interact with Amgen senior management
• Identifies and balances multiple priorities and the needs of multiple teams
• Financial acumen