Rank : Executive Assistant I

Office : Infection, Emergency & Contingency Department, Quality & Safety Division, HA Head Office

Pay : HK$20,801 to HK$24,611 per month

1. Perform administrative and clerical duties to support the daily operation and project implementation of the Department, in particular the Government Vaccination Programme (GVP).

2. Provide administrative support to the preparation of meetings, minutes, presentations, statistics and records.

3. Handle correspondences and documents including filing and record keeping.

4. Perform data entry and compile various statistical reports.

5. Support procurement duties.

6. Assist in designing and editing publicity materials.

7. Assist in the maintenance and updating of information on websites.

8. Perform any other duties related to the post as assigned by supervisor(s).

1. A university degree or equivalent; OR

2. F. 5 / S. 5 with

(a) HKCEE 5 passes including English Language (Syl. B) and Chinese Language; OR

(b) 5 subjects in HKDSE attaining the level specified below:

i. Level 2 in English Language & Chinese Language; AND

ii. Level 2 in New Senior Secondary Subjects / “Attained” in Applied Learning subjects (subject to maximum of 2 subjects under this category) / Grade E in other Language subjects

AND diploma in a specialized function AND relevant experience.

1. Knowledge and experience in Infection Control.

2. At least 3 years of relevant working experience in healthcare setting, executive support and office administration.

3. Excellent computer literacy including Microsoft Office, Chinese word processing and webpage design.

4. Good at statistics and analytical skills.

5. Good command of both written and spoken English and Chinese.

6. Good interpersonal, organization and communication skills.

7. Responsible, self-motivated and is willing to work under flexible hours, pressure and independently.

1. May be required to work in another work location to meet service needs of the HA.

2. May be required to work irregular hours, during typhoons and rainstorm and other contingencies/emergencies.

3. The selected candidate will be offered either contract or fixed term appointment for 3 years depending on his/her existing employment terms. The offer of salary for serving employees upon changes in appointment will be determined based on the remuneration package/ employment terms of the staff concerned and prevailing policies.

4. Appointment will be on contract terms for a period of 3 years. 5% of total basic salary as end-of-contract gratuity may be offered upon completion of contract with satisfactory performance.

5. Retiring / retired HA staff who wish to continue working for HA after their normal retirement may also apply. If selected, the terms and conditions of employment will be offered in accordance with prevailing policies of the Retired and Rehire Mechanism of HA.