1.

To set up filing system for easy retrieving documents, compile statistics & returns and search for useful information effectively and accurately.

2.

To assist in preparation of management reports and data analysis when necessary.

3.

To assist in planning, coordinating, organizing and managing departmental programs, activities and ad hoc projects.

4.

To perform procurement duties such as product sourcing, price research, purchase requisition, etc.

5.

To make suggestions / initiations for improving the prevailing workflows and practices.

6.

To handle enquiries, liaise and communicate with staff, clients and public.

7.

To coordinate and handle minor feedback and complaints with relevant departments.

8.

To assist in coordinating meetings including prepare meeting materials and take minutes.

9.

To carry out general administrative duties and clerical support that includes filing, data entry and advanced statistics with analysis and record keeping for the daily operation of the department.

10.

To assist in the supervision of supporting staff of the department if necessary.

11.

To perform other duties as assigned by supervisors.

1.

University graduates with experience;

OR

2.

F.5 / S.5 AND Diploma in any discipline with experience AND with (a) or (b) below:

(a)

Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syl B) and Chinese Language, or equivalent;

(b)

1.

Fluency in written and spoken English and Chinese.

2.

Good interpersonal, organizational and communication skills.

3.

Responsible, self-motivated and able to work independently.

4.

High proficiency in MS Office (Word, Excel, PowerPoint, Access) and word processing (both English and Chinese).

1.

The selected candidate will be offered either contract or fixed term appointment for 1-3 year(s) depending on his/her existing employment terms.

2.

The offer of salary to serving employees upon changes in appointment will be determined based on the remuneration package/employment terms of the staff concerned and prevailing policies.

3.

Selected candidate will be offered contract terms for 1-3 year(s). 5% of total basic salary as end-of-contract gratuity may be offered upon satisfactory completion of contract.

4.

Retiring / retired HA staff who wish to continue working for HA after their normal retirement may also apply. If selected, the terms and conditions of employment will be offered in accordance with prevailing policies of the Retired and Rehire Mechanism of HA.

5.

May be required to perform 24-hour shift duty and to perform duties during typhoons, rainstorms and other emergencies.

6.

Selected candidate may be required to wear uniform whilst on duties.

7.

Job rotation would be arranged for the selected candidate if required.

8.

Selected candidate will be posted in Tuen Mun Hospital and may be required to work in another work location to meet service needs of the HA.

9.

Renewal of contract will depend on funding, operational needs and appointee’s performance.