Executive Assistant II (Facility Management)
Hospital AuthorityHong KongUpdate time: March 29,2019
Job Description

1. Coordinate with end-users and repair agents for both corrective and preventive maintenance of hospital facilities and equipment.
2. Assist supervisor to monitor the performance of maintenance and repair service provided by the contractors.
3. Operate common office automation system (e.g. e-mail, Internet/Intranet, etc), PC applications and HA corporate systems such as EAM, ERP, CCMS, etc.
4. Provide administrative and clerical support to the department operation.
5. Coordinate meetings and provide secretarial support.
6. Carry out other duties assigned by the supervisor(s).

Entry Requirements:

1. F.5/ S.5 with:
(a) HKCEE 5 passes incl. Eng & Chin; or
(b) 5 subjects in HKDSE attaining the level specified below:
  • Level 2 in Eng & Chin; and
  • Level 2 in New Senior Secondary subjects/ "Attained" in Applied Learning subjects (subject to a maximum of 2 subjects under this category)/ Grade E in Other Language subjects
AND diploma in a specialized function; OR
2. F.5/ S.5 AND relevant diploma in a specialized function with experience.

Preferred Attributes:

1. Knowledge of corporate systems such as ERP, AMS, CMMS, EAM, etc.
2. Knowledge of common office automation (e.g. operation of fax machine) and PC applications (as specified by user department).
3. Good interpersonal skills.
4. Relevant experience in facility management.

Remarks:

For Serving HA Staff
1. The selected candidate will be offered either contract or fixed term appointment for 1-2 years depending on his/her existing employment terms. The offer of salary for serving employees upon changes in appointment will be determined based on the remuneration package / employment terms of the staff concerned and prevailing policies.

For External Applicants
2. Appointment will be on contract terms for 1-2 years. 5% of total basic salary as end-of-contract gratuity may be offered upon satisfactory completion of contract.
3. Retiring / retired HA staff who wish to continue working for HA after their normal retirement may also apply. If selected, the terms and conditions of employment will be offered in accordance with prevailing policies of the Retired and Rehire Mechanism of HA.

For All applicants
4. Incumbent of the post may be required to work shifts, work on Sunday and public holidays and to attend duties during typhoons, rainstorms and other emergencies.
5. May be required to perform ‘on-call’ duties or work outside normal working hours.
6. May be required to wear N-95 mask and Personal Protective Equipment when discharging duties.
7. May be required to work in another work location to meet service needs of the HA.


Please submit application on-line on or before 12 April 2019. For enquiries, please telephone 2208 0380.



Qualification
Tertiary

Yr(s) Exp

Job Type
Full Time

Job Group
Clerical, Secretarial and Supporting

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