Do you want to join us in helping to fight the world’s most threatening diseases and enabling access to care for more people around the world? At Siemens Healthineers, we pioneer breakthroughs in healthcare. For everyone. Everywhere. We offer you a flexible and dynamic environment with opportunities to go beyond your comfort zone in order to grow personally and professionally. Sound interesting? Then come and join our global team as Executive Assistant to both the Head of our Specialty Lab Solutions Business Line and Head of Finance. Our global team: We are a team of 66,000 highly dedicated employees across more than 70 countries passionately pushing the boundaries of what’s possible in healthcare to help improve people’s lives around the world. As a leader in the industry, we aspire to create better outcomes and experiences for patients no matter where they live or what health issues they are facing. Our portfolio, spanning from in-vitro and in-vivo diagnostics to image-guided therapy and innovative cancer care, is crucial for clinical decision-making and treatment pathways. Our culture: We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what’s possible, to improve people’s lives around the world. We embrace a culture of inclusivity in which the power and potential of every individual can be unleashed. We spark ideas that lead to positive impact and continued success. Check our Careers Site at https://www.siemens-healthineers.com/en-us/careers. This is a role well suited to an ambitious professional, looking for the next step in their career. As an Executive Assistant, you will be responsible for: Schedules, prepares and acts as quality gate for all meetings with attendance of the Business Line Management Ensures meetings are prepared, documents are delivered in time, meet the required quality level and are complete Preparation / reading material is provided to Business Line Management in time, and required preparation time is scheduled in calendar Ensures calendar, email account and all communication channels are well maintained and perfectly organized; emails are pre-screened, and urgent matters are highlighted. Identified topics are pro-actively forwarded to teams within the Business Line to ensure highest efficiency. Interest in and understanding for the business, responsibilities and processes are a requirement. Has perfect oversight of approvals required from Business Line Management, makes sure that decision is made in time and ensures all information needed for the respective subject are readily available Prepares, edits, adjusts presentations; ability to take brainstorming ideas and transition these ideas autonomously in a final presentation product Drives small projects independently After required consultation with Business Line Management, answers and forwards emails independently Arrange schedules, meetings, and travel; maintains calendars Reconcile travel and expense reports, including cash and credit card purchases. Assist with some newsletter creation & some presentation editing/creation (MS Office) Plans, coordinates, and prepares leadership team meetings and other meetings, prepares an account of the meetings and designates and follows up on assigned action items; partially participates in meetings and takes minutes of meetings as well as documents action items; owns Kanban board to maintain and drive a structured approach to projects and action items and facilitates a regular Kanban meeting Facilitation of approvals and management of some document flows Maintain social network page (Siemens social network) Organizes, maintains and ensures accuracy of archiving (e.g. SharePoint, Teams) for the Business Line Follow-up on action items and status reports and provides summary to Business Line Management Answers, screens, and places phone calls on behalf of Business Line Management; sorts and prioritizes mail; monitors all information flow, including maintaining paper and electronic files, data entry and retrievable from electronic sources. Assists in the management of visitors Required skills to have for the success of this role Previous administrative assistant experience, 3+ years. Ability to thrive in a fast paced, changing environment with multiple priorities. Senior knowledge in Microsoft Office programs, calendar management of expense reporting. Highly organized and detail oriented with ability to interface with personnel at all levels. Ability to perform with only general instruction on new assignments and with minimal direction. HS diploma or equivalent required, 1-2 years of vocation/technical training or an Associate’s degree required. Enjoys organization and support work; is driven by providing best in class support for executive; has passion to achieve outstanding results; is aware of the importance of the role as an executive assistant and is excited about it Ability to maintain proper confidentiality High comfort level dealing with sensitive information; able to handle Unrestricted information and records with the utmost of discretion Understanding of the significance of confidentiality in the workplace Proficiency to work with MS Office programs, expertise to create business-critical presentations; expert in Teams Ability to learn quickly Computer literacy Ability to create and adjust schedules Flexibility and adaptability Problem-solving skills Multitasking skills Ability to accomplish tasks under pressure Organization and time management skills Goal-oriented mindset Basic understanding of finance topics is a must Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly Proficiency with all Microsoft Office applications (Outlook, Word, Excel and Powerpoint); High attention to detail required with a focus on ensuring deadlines are met and accurate records are kept; Strong interpersonal skills Demonstrated ability to relate well to others; establishes and maintains effective relationships with internal and external parties; easily gains trust and respect; The ability to handle multiple projects and adaptable to changing priorities; Excellent judgment and composure; Good problem-solving skills, as well as the ability to make suggestions to improve efficiencies The pay range for this position $69,500.00 - $94,000.00 annually; however, base pay offered may vary depending on job-related knowledge, skills, and experience. The annual incentive target is 5% of base pay of base pay. Siemens Healthineers offers a variety of health and wellness benefits including paid time off and holiday pay. Details regarding our benefits can be found here: https://benefitsatshs.com/index.html This information is provided per the required state Equal Pay Act. Base pay information is based on market location. Applicants should apply via Siemens Healthineers external or internal careers site. At Siemens Healthineers, we value those who dedicate their energy and passion to a greater cause. Our people make us unique as an employer in the med-tech industry. What unites and motivates our global team is the inspiration of our common purpose: To innovate for healthcare, building on our remarkable legacy of pioneering ideas that translate into even better healthcare products and services. We recognize that taking ownership of our work allows both us and the company to grow. We offer you a flexible and dynamic environment and the space to move beyond your comfort zone to grow both personally and professionally. Beware of Job Scams Please beware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as Siemens Healthineers recruiters/employees. These scammers may attempt to collect your confidential personal or financial information. If you are concerned that an offer of employment with Siemens Healthineers might be a scam or that the recruiter is not legitimate, please verify by searching for the posting on the Siemens Healthineers Career Site. If you want to join us in transforming the way healthcare is delivered, visit our career site at https://usa.healthcare.siemens.com/careers. If you wish to find out more about the specific before applying, please visit: https://usa.healthcare.siemens.com/about. “Successful candidate must be able to work with controlled technology in accordance with US export control law.” “It is Siemens Healthineers’ policy to comply fully and completely with all United States export control laws and regulations, including those implemented by the Department of Commerce through the Export Administration Regulations (EAR), by the Department of State through the International Traffic in Arms Regulations (ITAR), and by the Treasury Department through the Office of Foreign Assets Control (OFAC) sanctions regulations.” As an equal-opportunity employer we are happy to consider applications from individuals with disabilities Organization: Siemens Healthineers Company: Siemens Healthcare Diagnostics Inc. Experience Level: Mid-level Professional Full / Part time: Full-time Equal Employment Opportunity Statement Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law. EEO is the Law Applicants and employees are protected under Federal law from discrimination. To learn more, Click here. Pay Transparency Non-Discrimination Provision Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here. California Privacy Notice California residents have the right to receive additional notices about their personal information. To learn more, click here.