Executive Assistant to Management - Kempinski Asia Region

Kempinski Asia Region

Asia is a critical growth engine for Kempinski, with its strong portfolio in China and rapid expansion across Southeast Asia, the region offers diverse and broad opportunities to further develop a successful career track with Europeans oldest luxury hotel group, creating unique distinct experiences to our guests.

Key Responsibilities:

• Manage and coordinate administrative task for all Key Management Team members.
• Organize flights and schedules including the preparation of supporting Travel Authorizations and communication of travel details to all people involved.
• Prepare meeting minutes and track follow through within Key Office.
• Collect input for monthly management board report and key management meeting.
• Prepare dossiers ahead of meetings and property visits with supporting documents.
• Follow up on expense claims and wrapping of business trips after return.
• Write and draft announcements for new positions, key updates and regional memos distributed from the COO/ General Manager Key.
• Coordinate regular conference regional calls and assist in drafting relevant agendas.
• Keep and update of the Owner database as well as key contact information of all General Managers, key people in the hotels and partners.
• Compile presentations for meetings and collect necessary information.
• Maintain close communication with all the Regional departments and well as corporate counterparts at the CEO, CFO office in Geneva as well as Beijing Tourism Group and affiliates.
• Run the master calendar for the office and Key Management Team.
• Perform additional tasks and duties as per business needs.

Desired Skills & Qualifications:

• Hotel Management Degree or Certification
• Bachelor Certification or Master
• Experience in assisting Executive Teams
• Experience can be also in other industries yet similar selection of tasks
• Legal background or company management
• Word and Excel
• PowerPoint and similar
• Social Media savvy
• Basis analytical skills
• Ability to work independently
• Interpersonal and intercultural skills
• Structured administrator
• Must possess attention to detail, confidentiality, integrity, be reliable
• Has the ability to maintain a high level of professionalism in a fast-paced dynamic environment
• Ability to work and communicate in a multinational environment
• English – excellent oral and written skills
• Mandarin - excellent oral and written skills
• Desired: Local and/or regional languages
• Chinese Only

About Kempinski

Hoteliers since 1897, we have travelled the world in search of the most fascinating destinations without ever forgetting the finest traditions of our European heritage. We are dedicated to please, educated to entertain, and we never compromise on the European elegance of service. We pride ourselves on delivering a beautiful performance for each and every one of our guests. And for our employees, we provide a stage on which they can flourish and realise their full potential.

Embrace an experience as individual as you are!