Job Responsibilities:

Assistant to President, Godiva Greater China and Asia Pacific

• Manage President, Greater China & Asia Pacific’s calendar, schedule travel arrangements; support with travel documentation and procedures.

• Provide general administrative support to President, Greater China & Asia Pacific, including meeting minutes, reporting, translation, maintaining up-to-date contact database, document filing/reimbursement etc.

• Devising and maintaining office systems, including data management and filing;

• Screening phone calls, enquiries and requests, and handling them when appropriate; Dealing with incoming email, faxes and post, often corresponding on behalf of the President, Greater China & Asia Pacific;

• Drafting and distributing office related note/announcement/correspondence for the President, Greater China & Asia Pacific, carrying out background research and presenting findings; Coordinate collection and preparation of business review reports, budget expenditures and statistical reports or performance data;

• Maintain close contact with President, Greater China & Asia Pacific’s direct reports from across the region and elsewhere internally and externally as appropriate

• Take control of the management of specific projects, as directed by President, Greater China & Asia Pacific

• Collecting, creating, sharing, coordinating reports for President, Greater China & Asia Pacific

• Coordinate other business activities related to GODIVA.

• Adhoc tasks assigned by President, Greater China & Asia Pacific;

VIP’s Administrative

• Schedules meetings for Global visits

• Organizes and schedules large and complex activities such as board meetings, business travel, conferences, and department activities.

• Acts as host and facilitator at meetings

• Develops meeting agendas, takes and distributes minutes. Tracks action items.

Others

• Plans, organizes and schedules own workload so that above activities are completed accurately and on time

• Manages special projects and other related duties as requested

• Position requires an intermediate to advanced knowledge of office methods and policies & procedures

• Proactively manage a variety of ad hoc assignments, involving highly confidential information

Job Requirements:

• Bachelor degree or above

• Very good knowledge of MS Office applications (Excel, Word, especially Power Point presentation);

• Should be eager to learn, flexible, open-minded and team-work oriented;

• Proficient verbal written, presentation and communication skills in English

• Good analytical skills and ability to perform detail work, proven problem-solving abilities with challenging deadlines and priorities;

• Good Knowledge and understanding of the goals of the Company, ability to anticipate change and react efficiently and expeditiously;

• Excellent interpersonal skills, demonstrated ability exercising tact and diplomacy

• Self-motivated, ability to remain calm and focused under pressure and work within strict deadlines;

• Maturity to handle multiple tasks and confidential issues / material as well as communicate effectively with others as appropriate.

• Minimum of three years' Executive Assistant experience or equivalent

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