Position overview:

EA to Vice President for Administrative Affairs is a member of the Executive Support Team of President Office. The role is expected to provide all-around secretarial and administrative assistance to the Vice President, including but not limited daily schedule arrangement, information filtering & communication, document management and project coordination. The role is also expected to work closely with colleagues in President’s Office and across the University to support institutional projects where necessary. The role reports to the Vice President and the Head of President’s Office.

The candidate would be expected to be proactive and reflective, detail and deadline oriented, capable of process improvement and has strong networking skills to connect internal and external stakeholders.

Responsibilities:

Secretarial Tasks:

• 
  Screen telephone calls, enquiries and requests, and handling them correspondence when appropriate;
• Meet and greet visitors at all levels of seniority;
• Organise and maintain the Vice President’s diaries and making appointments;
• Assist in time management and follow up for due dates
• Deal with incoming email, faxes and post, may also need corresponding on behalf of the Vice President;
• Arrange travel and accommodation for business trips;
• Perform any other secretarial duties assigned by the Vice President.

Administrative Tasks:

• 
  Work as the coordinator for the university projects as assigned by Vice President;
• Support the work of and projects led by the President’s Office;
• Produce meeting minutes, briefing papers, reports and presentations as assigned;
• Liaise internally with all departments/offices to provide information and advice, and forward inquires and messages to appropriate offices;
• Liaise externally with government bodies and peers to acquire information and maintain relationship;
• Organise and attend various committee meetings and ensuring the VP is well-prepared for meetings;
• Draft reports and speeches for Vice President for various purposes and occasions;
• Review documents on behalf of Vice President to give editing advices;
• Support university level key events to ensure timely and high-quality of delivery;
• Other tasks as signed by the Vice President and the Head of President’s Office.

Person specification:

• 
  Bi-lingual (English and Chinese) with excellent written and spoken skills in both languages. A high standard of literacy.
• Attention to details in working on reports and correspondence including accurate typing and proof reading skills;
• Good interpersonal skills. Ability to deal effectively with a wide range of people, to work as part of a team, and to liaise with colleagues where work interests overlap.
• Dependability, reliability and ability to produce work of high quality.
• Ability to prioritize and organize duties in an efficient manner

Qualifications & experience

• 
  Master degree in journalism, business, or education is preferred;
• At least 3 years work experience in related fields;
• Deep understanding of transnational education;
• Evidence of continued professional training, preferably in finance or accounting.

How to apply

To apply for the position, please visit the following website and apply online before the closing date: http://job.xjtlu.edu.cn/. You need to register and then login to complete each part of the application process, including Basic Information, Cover Letter, Job Title and Reference and Equal Opportunities Form. Remember to attach your CV when completing the Basic Information form, and the covering letter (in English) should outline your interest in the post and explain how you meet the criteria.

上班地址：苏州工业园区独墅湖高等教育区仁爱路111号

西交利物浦大学坐落在素有“人间天堂”之称的苏州，这座文化名城至今仍坐落在春秋战国期间的原址上。仍然保持着“水陆平行，河街相邻”的双棋盘格局和粉墙黛瓦、小桥流水的古朴风貌。古城数千年的历史，给后人留下了大量的珍贵文化遗产，其中又以园林为著称，拙政园、留园、网师园等九处名胜古迹被列为世界文化遗产。今天的苏州不仅保留了它悠久文化传统，同时又是一个与时俱进的、对世界开放的现代化城市。近年来它的国民经济总产值以将近15%年增长率快速发展。苏州的GDP仅次于上海、北京和广州。
西交利物浦大学是苏州进一步对外开放和教育全球化的产物。苏州及周边地区经济的高速发展吸引了两所世界名校——中国西安交通大学和英国利物浦大学。它们作为母校在苏州工业园区独墅湖高教区合作创办一所以理、工、管起步的国际型大学。这也是国内一所由教育部批准中外“强强”合作的大学。它的愿景是研究导向、独具特色、世界认可的中国大学和中国土地上的国际大学。它旨在培养具有国际视野和竞争力的高级技术和管理人才；积极为经济和社会发展提供科技和管理服务；在人类面临严重生存挑战的领域有特色地开展研究；探索高等教育新模式，影响中国甚至世界的教育发展。
西交利物浦大学建校于中国—新加坡苏州工业园区，这所学校将在悠久浓郁的文化传统与世界罕有的高速经济发展并存共生的美好环境中成长。
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www.xjtlu.edu.cn