Position Description:
We are looking for a Management Assistant to support Executive Director (ED)
working and travelling globally. The ideal candidate builds relationships
internally within Lenovo and externally with partners, customers and suppliers
and with key interfaces across the globe in order to proactively facilitate
the business in support of the Executive Director.

What are Your responsibilities?

• Manage all aspects of the ED´s diary and ensure that travel, visas and
itineraries are prepared and available. Maintain calendar to optimize daily
time management, scheduling of meetings time zone comprehensive. Prioritize
tasks and delegate accordingly with a sense of urgency.
• Organize and assist with internal and external business events and
hospitality. This could include management of external suppliers, catering,
organizing equipment, registration, preparing packs and accommodation
management.
• Control expenses by ensuring claims are submitted for authorization and AMEX
accounts are monitored and credited.
• Manage the phone and voicemail, as required, and screen communication
mediums so that items are sieved and dealt with, so that only relevant areas
have to be dealt with by the ED. Deal with admin e-mails and handle e-mail
account on request when ED is not available.
• Support on Business reviews and Customer presentations by gathering
information and managing timelines.
• Assist ED´s HR department in administrative tasks such as organization of
trainings, interviews and additional tasks on demand.
• Assist ED’s business team in dedicated EMEA region in administrative tasks
such as travel arrangement, team meeting coordination and additional tasks on
demand.
• Liaising with clients, suppliers and other staff.

Position Requirements:
Very visible and high profile role dealing with a wide range of business
critical customers, suppliers and key contacts to the Lenovo business. Ensure
the ED´s office operates in a streamlined and successful manner. The job
reports to ED directly. Key interfaces are both internal at all levels within
Lenovo and external.

As well as:

• MInimum 4 years previous experience as a Personal Assistant providing all
aspects of high level manager support, ideally in an international environment
• Experience of working at all levels of seniority within a complex matrix
organization with many different conflicting demands
• Must be customer-focused and comfortable working with and managing a diverse
group of people
• PC skills, familiar with MS Office suite, particularly Outlook, Excel,
PowerPoint and Word
• Fluent in German and English language is a must
• General secretarial qualifications

Base gross monthly salary from 1400 EUR, depending on experience + variable
part