SCHOOL OF DESIGN 

Executive Officer (Ref. 20052003-E)

Duties 

The appointee will be required to: 

(a) support the School in implementing policies and regulations on research, scholarly activities and grants matters; 

(b) provide administrative support and secretarial service to research-related activities particularly research assessment exercises;  

(c) provide administrative support to research postgraduate programmes, including but not limited to admission, registration, examination, research students events, research seminars, studentships and other research students related activities; 

(d) provide administrative support to research and project personnel-related matters such as recruitment, appointment, payment, etc.; 

(e) provide administrative support to research grants and projects; 

(f) provide secretarial and administrative service to committees, work groups and meetings on research; and 

(g) perform any other duties as assigned by the Dean of School or his delegates. 

Qualifications 

Applicants should: 

(a) have a recognised degree with at least five years’ administrative experience in tertiary education sector including proven supervisory responsibilities; 

(b) have a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage; 

(c) have excellent organizational and interpersonal skills, and be a good team player with proactive and mature personality; 

(d) have good computer literacy, including database management and word processing; and 

(e) be able to work independently in a highly dynamic environment and meet extremely tight deadlines. 

Preference will be given to those with relevant experience in research administration. 

Shortlisted candidates will be invited to sit for a written language proficiency test. 

Remuneration and Conditions of Service 

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement. Applicants should state their current and expected salary in the application. 

Application 

Please send a completed application form by post to Human Resources Office, 13/F, Li Ka Shing Tower, The Hong Kong Polytechnic University, Hung Hom, Kowloon, Hong Kong or by clicking 立即申請 . Application forms can be downloaded from http://www.polyu.edu.hk/hro/job/en/guide_forms/forms.php. If a separate curriculum vitae is to be provided, please still complete the application form which will help speed up the recruitment process. Consideration of applications will commence on 5 June 2020 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at http://www.polyu.edu.hk/hro/job/en/guide_forms/pics.php. 

PolyU is an equal opportunity employer committed to diversity and inclusivity. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.