At Mercedes-Benz Financial Services South Africa we pride ourselves on our reputation for service excellence and our care in providing flexible, innovative and tailor-made finance and insurance solutions.
We have an exciting new opportunity for a pro-active and efficient professional to join our Executive Office in the role of Executive Secretary to the Chief Executive Officer.
Requirement Overview:
To provide administrative support to the Management Board Members as well as offer business administration to ensure professional image and effective running of the office in compliance to the Company's Integrity & Anti Bribery Codes, Conflict of Interest Policy & S.H.E. requirements and to perform delegated S.H.E. tasks and duties & to inform superior about deviations.
Key Duties and Responsibilities:
- Support with diary management. Ensure that all appointment requests, events and changes are noted accurately. Ensure that the MBM's have all relevant correspondence prior to the appointments.
- Support with meeting arrangements for the Management Board Members. Effectively coordinate meeting logistics. This includes meeting packs and supporting documentation. In addition, status of invitations and replies as well as road maps be provided when required. All correspondence to be available within agreed time-frames.
- Travel arrangements. Effectively administer travel arrangements in line with company policies and procedures. All correspondence including itinerary to be given to MBM's/relevant stakeholders within agreed time frames.
- Office supplies: Administer office supplies for all the respective divisions in line with company policies and procedures. Approved office suppliers to be purchased within allocated budget and according to company policies and procedures.
- Administer/payment of all purchase requisitions/invoices for all the respective divisions in line with company policies and procedures.
- Customer assistance. Telephonic, e-mail assistance to be provided to both internal and external customers when required. Ensure that all requests are forwarded to the relevant stakeholder timeously.
- Administer all expenditure claims and ensure compliance.
- Department budget. Prepare annual budget for department. Monthly reconciliation of actual vs budget. Ensure that all expenditure complies with company policies and procedures.
The ideal candidate will come from a Customer Service background or has worked in a Secretary capacity before and have excellent communication skills. You must pay attention to detail and process data accurately. You will also have problem solving attributes, be well organised and be IT Literate. This role will suit someone who stays calm whilst under pressure. If this sounds like you then please apply via the website. Candidates without the relevant previous experience will not be considered.
Specific knowledge:
IT Literate
Company Knowledge
Clear understanding of office administration activities and processes
Knowledge of office administration
Skills:
Written communication skills
Problem solving skills
Verbal communication skills
Computer literacy (MS Office)
Time management skills
Decisiveness
Negotiation skills
Ability to establish relationships
Business writing skills
Administrative skills
Communication skills
Good Computer skills (MS Word, Excel, PowerPoint, internet and email)
Events Coordination
General Office Administration
Organizing skills
Good Interpersonal Skills
Initiative
Ability to work with and in teams
Ability to interact with people
Ability to multitask
Attributes:
Accuracy
Attention to detail
Corporate values
Customer service orientation
Initiative
Process orientation
Experience
2 to 3 years’ relevant experience within an administrative role, previous experience in a secretary capacity.
Education
Matric/Grade 12. degree/diploma advantageous.
Mercedes-Benz Group of Companies South Africa is proud to be an equal opportunity employer. All qualified applicants will be considered, however the following will apply:
- Foreign nationals must qualify for a work visa/permit as per the provisions of the Immigration Act 13, 2002;
- Division’s Employment Equity Plan in terms of the Employment Equity Act, No 58, 1998.
CLOSING DATE: 19 February 2020
Strictly no CVs will be considered sent via email.
The email address provided is only for queries on this specific requisition.
Get email alerts for the latest"Executive Secretary jobs in Centurion"