About Bentley Systems

Bentley Systems (Nasdaq: BSY) is the infrastructure engineering software company. We provide innovative software to advance the world’s infrastructure – sustaining both the global economy and environment. Our industry-leading software solutions are used by professionals, and organizations of every size, for the design, construction, and operations of roads and bridges, rail and transit, water and wastewater, public works and utilities, buildings and campuses, and industrial facilities. Our offerings include MicroStation-based applications for modeling and simulation, ProjectWise for project delivery, AssetWise for asset and network performance, and the iTwin platform for infrastructure digital twins. Bentley Systems employs more than 4,000 colleagues and generates annual revenues of more than $700 million, in 172 countries. www.bentley.com

 

 

Location: Exton, PA

 

Position Summary:

Bentley’s Logistics department is looking for a Facilities Specialist to assist with office projects (office moves, openings, closures, fit-outs) as well as provide administrative support to other groups within Logistics (Procurement, Vendor Management, Logistics). Reporting to the Facilities Manager, the Facilities Specialist will work with the Facilities Manager and Real Estate Director to set up, close down, move, and renovate Bentley offices within the United States and Canada. This includes tasks such as overseeing movers, purchasing and overseeing furniture installation, working with network/electric vendors on wiring, setting up security/suite access.

 

The Facilities Specialist must be able to engage with vendors, collect bids/proposals, and submit them for internal approvals, as well as make sure the work is done by those vendors.  

 

When not working on office projects, the Facilities Specialist will provide support to the 30 offices in the Americas, addressing day-to-day facilities issues that may arise. Their goal is to keep Bentley’s offices running smoothly.

 

Your Day-to-Day:

• Facilitate projects in all US offices during/after initial fit out by Real Estate group
• Assist with office openings/moves/consolidations/acquisitions/small construction projects - will work hand in hand with Facilities Manager and Real Estate Director
• Assist with office moves
  • Hiring and overseeing movers to pack/move/unpack/set-up offices
  • Oversee furniture (offices/cubes) purchase and installation
  • Kitchen setup (fridge/dishwasher, water, coffee, supplies)

• Travel within US may be required
• Obtain quotes/bids from vendors and submit for internal approvals
• Work closely with Vendor Management Office on projects pertaining to offices (internet installations, network/wiring/cabling)
• Work with access control vendors (ADT) to secure offices
• Signage and general decorating
• Assist in supporting 30 offices in the Americas to ensure colleague satisfaction. Address any facilities issues that may arise.
• Hire vendors/work with Landlords to resolve issues (electrical, plumbing, HVAC, etc.)
• Purchase furniture and supplies requested through corporate help system as needed
• Provide administrative support for Procurement, Vendor Management, and Logistics
• Work with Finance to ensure timely invoice payment

 

What You Bring to The Team:

• Highly organized and analytical
• Excellent oral and written communications skills
• Skilled at coordinating / negotiating with outside agencies for services
• Ability to do research, organize information, report findings, and make sound decisions
• Ability to work well with outside vendors, internal customers, and corporate facilities team.
• Can always be counted on to complete assigned tasks with minimal follow up
• Ability to set measurable goals and meet deadlines
• Ability and willingness to learn quickly

 

 

#LI-MG1

Equal Opportunity Employer/Minorities/Females/Veterans/Disabled

Bentley is an equal opportunity employer and considers for employment all qualified applicants without regard to race, color, sex, sexual orientation, gender identity, disability, protected veteran status, religion, national origin, age or any other protected characteristic.  Additional information about your rights as an applicant under the law may be found by clicking here and here.

 

Bentley participates in e-Verify / Bentley participa en e-Verify

 

Right to Work / Derecho a Trabajar

We encourage you to request a reasonable accommodation  if you are not able to fully use or access our online application system.   You can make an accommodation request by calling 610-458-5000 or sending us an email at disabilityrequest@bentley.com.

 

Search Firm Disclosure:
Please be aware Bentley is not accepting unsolicited assistance from search firms for this employment opportunity. This includes any phone calls or emails. All resumes submitted by search firms to any employee at Bentley via-email, the Internet (including social media) or in any form and/or method for this specific position in the absence of a written recruiting agreement executed by both you and/or your firm and Bentley will be deemed the sole property of Bentley and no fee will be paid in the event the candidate is hired by Bentley.